End-to-End UAE Mainland Company Setup Coordinator

Ontime Healthcare; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Ontime Healthcare is seeking an experienced Operations Coordinator – Mainland Business Setup to join our Business Setup team in Dubai. You will manage end-to-end Mainland company formation processes, from client brief to trade licence issuance.

The role requires hands-on UAE Mainland experience (DED/DET) and the ability to coordinate multiple cases with government authorities, clients, and internal PRO teams, ensuring timely, accurate submissions and post-licensing support.

Qualifications

• 2–4 years of UAE Mainland business setup experience.
• Strong knowledge of DED/DET formation procedures.
• Experience handling Mainland trade licence applications end-to-end.
• Ability to manage multiple cases simultaneously and coordinate with government authorities.

Responsibilities

• Manage the end-to-end Mainland company formation process from initial application to trade licence issuance.
• Handle DED/DET Mainland licence applications, renewals, amendments, cancellations and related transactions.
• Coordinate trade name reservation, initial approval, activity selection and licence issuance.
• Handle different types of Mainland licence activities and understand the documentation requirements for each.
• Coordinate LLC/company formation, shareholder and manager-related documentation.
• Assist clients with selecting appropriate business activities and understanding Mainland setup requirements.
• Coordinate MOA preparation, notarisation and amendments where applicable.
• Follow up on DED/DET approvals and government transactions.
• Coordinate tenancy/Ejari requirements related to Mainland licence issuance.
• Prepare, review and submit client documents to ensure applications are complete and accurate.
• Coordinate with government authorities and internal PRO teams to resolve pending or rejected applications.
• Track all Mainland applications and ensure timely completion.
• Keep clients updated regarding application status, required documents, approvals and next steps.
• Maintain accurate records of all company formation and licensing transactions.
• Provide post-licensing support, including licence amendments, renewals, activity additions/removals and company changes.

Skills

Coordination

Client handling

Communication

DED/DET procedures

Job description

Ontime Healthcare is seeking an experienced Operations Coordinator – Mainland Business Setup to join our Business Setup team in Dubai. You will manage end-to-end Mainland company formation processes, from client brief to trade licence issuance.

The role requires hands-on UAE Mainland experience (DED/DET) and the ability to coordinate multiple cases with government authorities, clients, and internal PRO teams, ensuring timely, accurate submissions and post-licensing support.