Employee Learning Coordinator – Training Programme Administration

The Elite Job; Dubai; On-site; AED 75,000 - 120,000; Full time

Benefits offered by this job

Remote or hybrid work options

Professional development opportunities

Job summary

The Elite Job is seeking an Employee Learning Coordinator – Training Programme Administration to support planning, coordination, administration, and evaluation of employee learning and development programmes.

You will work with HR, L&D professionals, managers, trainers and employees to ensure training initiatives are delivered efficiently. This role emphasizes organization, communication, and handling multiple training activities with discretion.

Qualifications

• Bachelor's degree in HR/Business Admin or related field preferred.
• Experience in training coordination or HR administration beneficial.
• Strong written and verbal communication skills.
• Excellent organizational skills with ability to manage multiple activities.

Responsibilities

• Coordinate scheduling, preparation, and administration of training programmes.
• Maintain training records and manage registrations and communications.
• Update LMS and HR platforms with training information.
• Assist with training materials, certificates, and program documentation.
• Support onboarding and ongoing employee learning initiatives.

Skills

Organizational skills

Communication

Time management

Attention to detail

Administrative skills

Education

Bachelor's degree in HR/Business Admin

Tools

Excel

PowerPoint

LMS

HRIS

Outlook

Job description

1. Job Summary

The Elite Job is seeking a highly organized, proactive, and detail-oriented Employee Learning Coordinator – Training Programme Administration to support the planning, coordination, administration, and evaluation of employee learning and development programmes. This role is ideal for individuals who are passionate about employee development, training coordination, professional education, and organizational growth.

The successful candidate will work closely with Human Resources teams, learning and development professionals, department managers, trainers, and employees to ensure that training initiatives are delivered efficiently and effectively. Responsibilities include scheduling training sessions, coordinating learning materials, managing employee registrations, maintaining training records, tracking attendance, monitoring programme completion, and preparing reports to evaluate training participation and effectiveness.

The Employee Learning Coordinator will play an important role in creating a positive learning environment where employees can develop new skills, improve their performance, and achieve their professional goals. The position requires excellent organizational skills, effective communication, strong administrative capabilities, and the ability to manage multiple training activities simultaneously.

The ideal candidate should be comfortable working with digital learning platforms, spreadsheets, scheduling tools, and administrative systems. We welcome applications from experienced training coordinators, HR professionals, administrative specialists, and motivated entry-level candidates with a strong interest in learning and development.

2. Key Responsibilities

Training Programme Planning and Coordination

Coordinate the scheduling, preparation, and administration of employee training programmes, workshops, seminars, onboarding sessions, and professional development activities.

Collaborate with HR representatives, trainers, subject matter experts, and department managers to identify training requirements and coordinate suitable learning opportunities.

Maintain training calendars and communicate programme schedules, session details, registration deadlines, and participation requirements to employees.

Assist in organizing virtual, classroom-based, hybrid, and self‑paced training programmes.

Coordinate meeting rooms, virtual meeting links, training equipment, learning materials, and other resources required for successful programme delivery.

Ensure training sessions are organized according to established timelines and internal procedures.

Training Administration and Documentation

Maintain accurate employee training records, attendance registers, course completion details, assessment results, and participation histories.

Manage employee registrations, enrolment confirmations, waiting lists, cancellations, and follow‑up communications.

Prepare and distribute training invitations, reminders, agendas, presentations, handouts, and feedback forms.

Organize and maintain digital and physical training documentation in accordance with company policies and confidentiality requirements.

Update learning management systems (LMS) and other HR platforms with relevant training information.

Assist with preparing training certificates, completion notifications, and programme documentation when required.

Employee Communication and Support

Serve as a primary administrative contact for employees who have questions about training schedules, enrolment procedures, learning resources, or programme requirements.

Provide clear and timely information regarding upcoming courses, mandatory training, learning opportunities, and completion deadlines.

Help employees access learning platforms, training materials, virtual sessions, and programme resources.

Follow up with participants regarding attendance, outstanding assignments, assessments, and incomplete training activities.

Collect employee feedback and communicate recurring questions or concerns to the appropriate HR or learning and development team.

Promote employee participation in learning initiatives and encourage continuous professional development.

Learning Management and Reporting

Support the administration of the companys learning management system and ensure employee learning records are updated accurately.

Track enrolment numbers, attendance rates, programme completion, assessment participation, and employee feedback.

Prepare periodic reports, spreadsheets, dashboards, and summaries for HR managers and learning and development leaders.

Identify missing records, incomplete courses, scheduling conflicts, and administrative issues that could affect programme delivery.

Assist in evaluating training effectiveness by collecting feedback, reviewing participation data, and summarizing learning outcomes.

Recommend practical improvements to training administration, recordkeeping, scheduling, and communication processes.

Budget and Resource Administration

Assist with maintaining training expenditure records, supplier information, invoices, purchase requests, and other programme‑related documentation.

Coordinate with external training providers, consultants, and vendors when necessary.

Support the procurement and distribution of training materials, digital resources, and programme supplies.

Help monitor resource utilization and identify opportunities to improve administrative efficiency.

Follow internal approval procedures and maintain appropriate records for training‑related expenses.

Continuous Improvement and Compliance

Assist with the administration of mandatory compliance, workplace safety, information security, and other required employee training programmes.

Monitor completion deadlines and send reminders to employees and managers regarding outstanding requirements.

Ensure training records are maintained in line with applicable company policies, data protection requirements, and document‑retention procedures.

Support onboarding and induction programmes for new employees.

Contribute to the improvement of training coordination processes, employee learning experiences, and administrative workflows.

Undertake additional HR and learning administration responsibilities as required.

3. Required Skills and Qualifications

A bachelors degree or diploma in Human Resources Management, Business Administration, Education, Training and Development, Organizational Psychology, or a related field is preferred.

Candidates with relevant administrative experience, practical training coordination skills, or equivalent professional qualifications may also be considered.

Strong written and verbal communication skills.

Excellent organizational skills and the ability to coordinate multiple activities at the same time.

Good attention to detail when maintaining employee records, attendance information, schedules, and training documentation.

Working knowledge of Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint, or equivalent productivity tools.

Familiarity with learning management systems, online training platforms, virtual meeting applications, or HR information systems is an advantage.

Ability to communicate professionally with employees, managers, trainers, and external service providers.

Strong time management, prioritization, problem‑solving, and follow‑up skills.

Ability to handle confidential employee information responsibly.

Willingness to learn new software, administrative procedures, and training coordination methods.

A collaborative attitude, professional conduct, and a commitment to delivering reliable administrative support.

4. Experience

The Elite Job welcomes applications from candidates with different levels of professional experience, depending on the requirements of the position.

Entry‑Level Candidates: Fresh graduates and candidates with limited work experience may apply if they demonstrate strong organizational abilities, communication skills, computer proficiency, and an interest in HR administration or employee development.

Experienced Candidates: Candidates with approximately one to three years of experience in training coordination, HR administration, employee onboarding, office administration, learning support, or programme management may be particularly well suited to the role.

Preferred Experience:

Coordinating training sessions, workshops, webinars, or employee development programmes.

Maintaining employee databases, attendance records, training schedules, and administrative reports.

Using spreadsheets, digital documentation tools, HR systems, or learning management platforms.

Communicating with employees and managers to coordinate schedules and follow up on outstanding tasks.

Supporting training evaluations, compliance documentation, or onboarding activities.

Experience with an LMS, HRIS, training reporting, or virtual learning administration is beneficial but may not be essential for entry-level applicants.

5. Working Hours

Working arrangements will depend on the specific position, business requirements, and employment agreement.

Employment Type: Full-time or part-time, depending on the available vacancy.

Work Arrangement: On-site, hybrid, or remote, where offered and approved for the role.

Typical Schedule: Standard business hours, with specific working days and hours confirmed during recruitment.

Flexibility: Occasional flexibility may be required to coordinate training sessions across departments, time zones, or employee schedules.

Additional Requirements: Some training programmes may require early preparation, schedule adjustments, or occasional support outside standard hours.

Applicants should confirm the actual work location, working hours, employment classification, and availability requirements with the recruitment team before accepting an offer.

6. Knowledge, Skills and Abilities

Knowledge

Basic understanding of HR administration, employee learning, and professional development processes.

Familiarity with training programme coordination, employee onboarding, and learning documentation.

Understanding of attendance tracking, training completion monitoring, and feedback collection.

Awareness of employee confidentiality, data protection, and appropriate recordkeeping practices.

General knowledge of digital collaboration tools and online learning environments.

Technical Skills

Ability to use spreadsheets to organize training data, monitor attendance, and prepare reports.

Competence in preparing professional emails, documents, presentations, and training materials.

Ability to maintain structured digital files and update administrative databases accurately.

Familiarity with online calendars, virtual meeting tools, and digital registration systems.

Willingness to learn LMS platforms, HR software, and new administrative technologies.

Professional Abilities

Ability to organize multiple training programmes while meeting deadlines.

Strong attention to detail and commitment to accurate documentation.

Ability to communicate clearly with individuals at different organizational levels.

Capability to resolve routine scheduling issues and elevate complex problems appropriately.

Ability to work independently when required and contribute effectively to a team.

Professional handling of sensitive information and employee records.

Flexibility to adapt to changing priorities, training requirements, and organizational needs.

Personal Attributes

Reliable, approachable, organized, and service-oriented.

Patient and supportive when assisting employees with learning‑related questions.

Proactive in identifying administrative gaps and following up on outstanding tasks.

Committed to continuous learning, teamwork, and professional development.

Motivated to contribute to a positive and inclusive workplace learning culture.

7. Benefits

Depending on the employment arrangement, location, and applicable company policies, the role may offer benefits such as:

Competitive compensation aligned with the positions responsibilities and the candidates qualifications and experience.

Opportunities to develop practical skills in HR administration, training coordination, and employee development.

Exposure to learning management systems, digital training tools, and workplace development initiatives.

Access to relevant internal training programmes and professional learning resources, where available.

Opportunities to collaborate with HR professionals, trainers, managers, and cross‑functional teams.

Potential flexibility in working arrangements where the position supports remote or hybrid work.

Opportunities to strengthen administrative, reporting, communication, and project coordination capabilities.

Potential career development opportunities within Human Resources, Learning and Development, Talent Management, and People Operations.

A professional environment that encourages continuous improvement, collaboration, and knowledge sharing.

Specific benefits, salary, paid leave, insurance, retirement provisions, and other employment terms will be communicated as part of the official vacancy and employment offer. Benefits are subject to eligibility and company policy.

8. Why Join The Elite Job?

Joining The Elite Job as an Employee Learning Coordinator offers an opportunity to contribute to employee growth while building a strong foundation in learning and development administration.

In this position, you will help ensure that employees have access to well‑organized training opportunities, relevant learning resources, and the administrative support they need to improve their professional capabilities. Your work will contribute to smoother training operations, better employee participation, and more effective learning experiences.

Make a Meaningful Contribution: Help employees access learning opportunities that support their professional development and workplace performance.

Build Valuable HR Experience: Develop practical knowledge of training administration, employee onboarding, learning records, reporting, and HR processes.

Strengthen Transferable Skills: Improve your communication, coordination, documentation, digital administration, and problem‑solving abilities.

Collaborate Across Teams: Work with HR professionals, trainers, managers, and employees to support shared learning objectives.

Explore Career Development: Build a foundation for future opportunities in Learning and Development, HR Operations, Talent Development, Training Administration, or Employee Experience, subject to performance and available vacancies.

Contribute to Continuous Improvement: Help refine processes, improve training communications, and support an environment where learning is encouraged.

The Elite Job welcomes candidates who are organized, dependable, eager to learn, and committed to helping people develop their skills.