EA to CEO - Up to AED 18,000

Inspire Selection; Dubai; On-site; AED 201,000 - 335,000; Full time

Job summary

Inspire Selection seeks an Executive Assistant in Dubai to support the CEO on a 1:1 basis. You will manage the CEO’s diary, arrange meetings and travel, attend meetings to take minutes, and handle confidential documents with discretion.

The role requires presenting VIPs, understanding senior-level protocol, and delivering high-quality PowerPoint presentations and Excel reports. You will coordinate with the CEO’s direct reports to track developments and maintain filing systems across the office.

Qualifications

• 3 years per previous employer minimum; no frequent job hopping.
• Advanced MS Office skills required.

Responsibilities

• Managing a busy diary, arranging meetings, travel itineraries and agendas.
• Attending CEO meetings to take minutes.
• Handling confidential documents with discretion.
• Greeting VIPs and managing protocol for senior leaders.
• Preparing high-level PowerPoint presentations and Excel reports.
• Liaising with CEO direct reports on business developments.
• Maintaining office filing and correspondence systems.
• Acting as gatekeeper for the CEO.

Skills

Diary management

Travel planning

Meeting minutes

VIP handling

MS Office

PowerPoint

Excel

Protocol

Gatekeeper

Education

Bachelor's degree

Tools

MS Office

Job description

A reputable, well known organisation in Dubai is looking for an EA to support their CEO on a 1:1 basis. Responsibilities will include:

• Managing a busy diary, including meeting arrangements, travel itineraries and preparing any meeting agendas
• Attending meetings with the CEO to take minutes
• Management of highly confidential documents
• Meeting and greeting VIP’s and understanding protocol of dealing with such senior people
• Creating high level power point presentations and excel reports
• Liaising with all the CEO’s direct reports to ensure the management are aware of business developments
• Manage and maintain all office systems for filing and correspondence
• Be a gate keeper for the CEO

This is a very busy role and flexibility with working hours is required. Candidates must be enthusiastic, energetic, creative, focussed and always one step ahead to ensure the smooth running of the CEO’s day. You must have a mature personality, use your initiative, be pro-active and hard working. You must be a problem solver and willing to go the extra mile.
Candidates must have a minimum of 3 years’ experience working in each company as job hoppers will not be accepted.
You must be highly presentable as you will be the image of the CEO’s office.
You should have sound business acumen to ensure you can liaise with all senior management easily and quickly earn the respect of fellow employees.
You will have experience dealing with VIP’s and have a clear understanding of the protocol required to work in such an environment
Candidates with recognised degrees will be given preference.
Advanced MS Office skills are required

About The Company

Inspire Selection employs highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities.
Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations - from leading blue chip companies to smaller, local businesses.
We recruit typical 'head office' roles. Sectors we cover include HR, Admin, Banking, IT, Finance & Accounting, Legal, Sales & Marketing.
Our client base is primarily in the UAE, but we also cater for other countries in the Middle East region.

Beijing – Part-time work available, China