Dubai Real Estate & Corporate Events Coordinator

The Greater Change; Dubai; On-site; AED 167,000 - 246,000; Full time

Benefits offered by this job

Competitive Tax-Free Salary

Visa & Medical Insurance

Paid Leave

Annual Flight Ticket & End-of-Service

Learning & Career Growth

Job summary

The Greater Change in Dubai is seeking an experienced Event Coordinator to support planning, organisation, and delivery of diverse events, from small gatherings to high-profile launches. You will coordinate venue, suppliers, guest experiences, and on-site logistics to ensure a consistent, branded guest journey across multiple venues.

The role requires standout organisational skills, cross-functional collaboration with Marketing, Creative, Content, and Sales, plus the ability to handle cultural

Qualifications

• Degree or diploma in Event Management, Marketing, Hospitality, Business, or a related field.
• 2–4 years of experience coordinating corporate, property, hospitality, or brand events.
• Experience supporting both smaller gatherings and larger launches or productions.
• UAE event coordination experience is preferred, with familiarity with local venues and suppliers.
• Experience managing guest lists, RSVPs, supplier documentation, schedules, and event logistics.

Responsibilities

• Support the Events Manager in planning, schedules, checklists, and trackers for events of different scales.
• Maintain the consolidated events calendar and communicate updates to teams.
• Record meeting actions, responsibilities, and deadlines, following up on outstanding items.
• Coordinate planning meetings, site visits, supplier briefings, and rehearsals.
• Maintain organised event folders with briefs, quotes, approvals, guest records, and docs.
• Flag missing information, delays, and conflicting requirements to the Events Manager.
• Research venue and supplier options and obtain quotations for review.
• Arrange venue inspections and confirm availability, facilities, access, and setup restrictions.
• Collect supplier onboarding documents and follow up with Procurement, Legal, Finance.
• Support purchase requests, booking confirmations, POs, and invoice processing.
• Share approved briefs, schedules, technical specs, and delivery instructions with suppliers.
• Confirm supplier timings, contact details, staffing, equipment, and responsibilities.
• Maintain current venue/supplier records, including feedback.
• Prepare and maintain guest lists with Sales, Marketing, leadership offices, and others.
• Coordinate invitations, reminders, confirmations, and guest information.
• Track RSVPs, attendance changes, dietary requirements, accessibility needs, VIPs.
• Support registration pages, seating plans, name badges, guest packs, reception materials.
• Coordinate transport, parking instructions, directions, access requirements.
• Assist guests professionally and refer sensitive requests to the Events Manager.
• Handle guest information in line with data processes.
• Maintain asset checklist for invitations, signage, branding, screens, presentations, films, etc.
• Track production deadlines with Creative, Content, Marketing.
• Distribute files to agencies, venues, suppliers with version control.
• Provide confirmed event details to Social Media Manager for updates.
• Coordinate photography/videography schedules, access, shot lists, contributors.
• Collect event photography/footage and share assets with teams.
• Support post-event recaps and thank-you communications.
• Assist with poojas, gatherings, and ceremonial arrangements under Events Manager’s direction.
• Coordinate with priests/offerings suppliers and keep a checklist.
• Manage flowers, ceremonial items, refreshments, seating, setup.
• Follow up with venues on ceremonial arrangements.
• Communicate timings, dietary considerations, and guest guidance clearly.
• Coordinate deliveries, access, equipment, materials, staffing, and hospitality.
• Prepare contact sheets, operational packs, registration lists, schedules.
• Assist with venue setup and verify branding/layout against plan.
• Support technical checks and rehearsals, resolve issues.
• Manage on-site duties: registration, guidance, speaker support, supplier liaison.
• Follow instruction during live events.
• Maintain quotation comparisons, expense trackers, purchase records, invoice logs.
• Flag unapproved charges to Events Manager.
• Consolidate attendance records and guest feedback.
• Transfer lead info to Sales/CRM per processes.
• Follow up on outstanding supplier deliverables and assets.
• Archive event records and suggest improvements.

Skills

Excellent organisation

Attention to detail

Clear communication

Coordinate multiple tasks

Cultural sensitivity

Education

Event Management degree or diploma

2–4 years UAE event coordination experience

Tools

Microsoft Office / Google Workspace

CRM systems

Job description

The Greater Change in Dubai is seeking an experienced Event Coordinator to support planning, organisation, and delivery of diverse events, from small gatherings to high-profile launches. You will coordinate venue, suppliers, guest experiences, and on-site logistics to ensure a consistent, branded guest journey across multiple venues.

The role requires standout organisational skills, cross-functional collaboration with Marketing, Creative, Content, and Sales, plus the ability to handle cultural