Dubai Office Manager & EA to Country Manager – Equity

ParlexAI; Dubai; On-site; AED 180,000 - 300,000; Full time

Benefits offered by this job

Private medical cover

Equity in company

Learning budget

Hybrid working from Cairo office

Hardware you ask for

Job summary

ParlexAI in Dubai is building its first regional office to support Gulf banks and PSPs. You will join a small team, handling both office operations and executive support for the Country Manager across the GCC and Egypt. The role requires managing fast-moving meetings, travel, and confidential information with discretion.

You will coordinate leases, IT delivery, DEWA, visas, and travel logistics while hosting visiting leadership and ensuring smooth daily operations in a demanding environment.

Qualifications

• 4+ years in office management or EA roles in UAE.
• Familiar with Ejari, building management, courier and attestation flows.
• Fluent in Arabic and English for suppliers and leadership.
• Onsite in Dubai five days a week; ability to handle confidential info.
• Nice to have: experience with a new office setup or financial services support.

Responsibilities

• Run Dubai office day to day: lease handover, DEWA, telecoms, IT setup, cleaning, pantry, access.
• Manage Country Manager's diary and protect time around meetings.
• Book regional travel — GCC, Saudi entry requirements, Cairo — and keep expense trails clean.
• Coordinate employee documentation with PRO manager: passports, Emirates IDs, attestations, visas.
• Host visitors for bank/partner meetings, Cairo leadership visits, hotels and transport.
• Support regional event weeks and logistics, guest lists and materials.
• Keep contracts, supplier invoices and office records organized, and hand to finance.

Skills

Office management

Executive support

Bilingual Arabic-English

On-site in Dubai

Job description

ParlexAI in Dubai is building its first regional office to support Gulf banks and PSPs. You will join a small team, handling both office operations and executive support for the Country Manager across the GCC and Egypt. The role requires managing fast-moving meetings, travel, and confidential information with discretion.

You will coordinate leases, IT delivery, DEWA, visas, and travel logistics while hosting visiting leadership and ensuring smooth daily operations in a demanding environment.