Assistant Project Manager - Hospitality Design

AECOM Middle East Ltd; Dubai; On-site; AED 156,000 - 223,000; Full time

Job summary

AECOM Middle East Ltd in Dubai is seeking an Assistant Project Manager for Hospitality Design to support pre-contract delivery of hospitality, building design, and mixed-use developments. The role focuses on coordinating project documentation, vendor proposals, commercial inputs, schedules, and stakeholder requirements, before projects progress into execution.

Working with senior professionals, you will help ensure accurate records and timely decisions, contributing to multidisciplinary design

Qualifications

• Three years of experience as Assistant Project Manager, Project Coordinator, or similar.
• Experience in architecture, building engineering, design consultancy, or related built-environment setting.
• Sound understanding of hospitality projects and their operational requirements.
• Ability to manage multiple documents, deadlines, stakeholder requests, and follow-up actions simultaneously.
• Strong written communication and documentation skills.

Responsibilities

• Coordinate pre-contract activities from initial setup through contract preparation.
• Organize vendor proposals, service agreements, contractual documentation, project correspondence, and supporting records.
• Assist senior project managers in developing project briefs with objectives, scope, requirements, and deliverables.
• Support preparation and maintenance of project timelines, action schedules, and resource allocation plans.
• Gather technical and commercial information from internal departments, consultants, suppliers, and external vendors.
• Clarify outstanding requirements with stakeholders to prevent gaps in project initiation.
• Maintain structured project files and databases for easy retrieval of pre-contract information.
• Track project documentation and ensure key records are maintained throughout the pre-contract process.
• Assist with reviewing vendor submissions and developing comparative assessments.
• Monitor pre-contract milestones, submissions, approvals, and outstanding actions against timelines.
• Follow up with vendors and stakeholders where information or deliverables are overdue.
• Prepare meeting agendas and organize information for productive project discussions.
• Record meeting minutes, decisions, responsibilities, and follow-up actions.
• Compile concise project status reports for senior managers and stakeholders.
• Identify emerging programme, documentation, vendor, scope, or coordination risks and escalate as needed.
• Help maintain project risk and action tracking during the pre-contract stage.
• Adapt templates, checklists, and coordination documents to hospitality developments.

Skills

Project management

Pre-contract coordination

Hospitality projects

Building design

Architecture

Building engineering

Mixed-use developments

Project documentation

Project briefs

Project scheduling

Resource planning

Vendor coordination

Contract documentation

Service agreements

Commercial coordination

Project databases

Milestone tracking

Risk identification

Stakeholder coordination

Meeting management

Status reporting

Site visit coordination

Project administration

Document control

Project templates

Project checklists

Job description

Assistant Project Manager - Hospitality Design Job Snapshot Role: Assistant Project Manager - Hospitality Design Location: Dubai, United Arab Emirates Industry: Architecture & Planning Function: Program / Project Management Experience: 3 years Job Type: Full-time Position Overview Assistant Project Manager - Hospitality Design in Dubai, United Arab Emirates is an Architecture & Planning opportunity with AECOM supporting the pre-contract delivery of hospitality, building design, and mixed-use development projects. The role is suited to a project management professional with an architecture or building engineering background who can coordinate project documentation, vendor proposals, commercial inputs, schedules, stakeholder requirements, and pre-contract milestones before projects progress into execution.

Job Details Country: United Arab Emirates City: Dubai Industry: Architecture & Planning Function: Program / Project Management Salary: 14000-20000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Any Job Type: Full-time

This position supports the early stages of complex hospitality and building projects, where disciplined coordination can significantly influence later design and delivery performance. The Assistant Project Manager will help establish project briefs, organize commercial and contractual information, coordinate vendors, monitor pre-contract actions, and maintain the documentation needed for informed project decisions. Working alongside senior project management professionals, the role connects design, commercial, operational, and external stakeholder requirements. Success depends on keeping information accurate, identifying issues early, and ensuring that each project enters its delivery phase with a clear scope, organized records, and realistic milestones.

Key Responsibilities

• Coordinate pre-contract activities for hospitality and building design projects from initial project setup through contract preparation.
• Organize vendor proposals, service agreements, contractual documentation, project correspondence, and supporting records.
• Assist senior project managers in developing project briefs that clearly define objectives, scope, requirements, and expected deliverables.
• Support preparation and maintenance of project timelines, action schedules, and resource allocation plans.
• Gather technical and commercial information from internal departments, consultants, suppliers, and external vendors.
• Clarify outstanding requirements with relevant stakeholders to prevent gaps from affecting project initiation.
• Maintain structured project files and databases so current pre-contract information can be retrieved efficiently.
• Track project documentation and ensure key records are appropriately maintained throughout the pre-contract process.
• Assist with reviewing vendor submissions and developing comparative assessments to support selection decisions.
• Monitor pre-contract milestones, submissions, approvals, and outstanding actions against agreed timelines.
• Follow up with vendors and project stakeholders where information or deliverables are overdue.
• Prepare meeting agendas and organize the information required for productive project discussions.
• Record meeting minutes, decisions, responsibilities, and follow-up actions.
• Compile concise project status reports for senior managers and other stakeholders.
• Identify emerging programme, documentation, vendor, scope, or coordination risks and elevate them appropriately.
• Help maintain project risk and action tracking during the pre-contract stage.
• Adapt project templates, checklists, and coordination documents to the requirements of hospitality developments.
• Support coordination of site visits, inspections, and stakeholder meetings where required before contract award.
• Maintain communication between project management, design disciplines, internal stakeholders, and external service providers.
• Assist with scheduling, correspondence, vendor communication, and other project administration required to keep activities progressing.
• Support the transition of organized pre-contract information into subsequent design and project delivery stages.
• Contribute to consistent project management processes while maintaining accuracy across multiple concurrent tasks.

Ideal Profile

The position requires at least three years of experience as an Assistant Project Manager, Project Coordinator, or in a comparable project delivery capacity.

Candidates should bring practical experience from architecture, building engineering, design consultancy, or a closely related built-environment setting.

A sound understanding of hospitality projects and their operational requirements is important, particularly where design decisions must respond to guest experience, operational functionality, and development objectives.

Experience supporting mixed-use developments and hospitality projects will strengthen suitability for the position.

The ideal candidate is highly organized and comfortable managing numerous documents, deadlines, stakeholder requests, and follow-up actions simultaneously.

Strong written communication and documentation skills are valuable for producing meeting minutes, reports, project records, comparison assessments, and correspondence.

Candidates should also be capable of recognizing incomplete information or potential pre-contract risks and escalating them before they affect project delivery.

Skills Set

• Project management
• Pre-contract coordination
• Hospitality projects
• Building design
• Architecture
• Building engineering
• Mixed-use developments
• Project documentation
• Project briefs
• Project scheduling
• Resource planning
• Vendor coordination
• Vendor proposal assessment
• Contract documentation
• Service agreements
• Commercial coordination
• Project databases
• Milestone tracking
• Risk identification
• Stakeholder coordination
• Meeting management
• Status reporting
• Site visit coordination
• Project administration
• Document control
• Project templates
• Project checklists

Why Join Us

Dubai 's continuing investment in hospitality, mixed-use, and high-quality building developments creates strong demand for professionals who understand how effective pre-contract management supports successful project delivery. This position offers exposure to multidisciplinary design environments while building practical experience across project coordination, commercial documentation, stakeholder management, and hospitality development requirements.

For an Assistant Project Manager, the breadth of responsibilities provides a valuable route toward larger project ownership and future progression into Project Manager and senior project management positions.

About the Company

AECOM is a global infrastructure consulting firm providing architecture, engineering, planning, design, project management, programme management, and construction-related services. Its multidisciplinary teams work across buildings, transportation, water, environment, energy, and major infrastructure programmes, combining technical expertise with coordinated project delivery for public and private-sector clients.