Dubai Event Operations Coordinator

Game Companies; Dubai; On-site; AED 120,000 - 240,000; Full time

Job summary

Xsolla is building a new Dubai events hub and Expo venue and seeks an Event Operations Coordinator, MENA who is trustworthy, self-driven, motivated, and accountable to join our Global Experiential Marketing team.

You will work with the Event Operations Manager, the Director of Marketing EMEA and the Global Head of Event Sales to support deal processes, logistics, budgets and on-site coordination for organizer-hosted events at the Dubai venue.

Qualifications

• 2+ years of professional experience in events, marketing, or administrative coordination.
• Bachelor's degree in Marketing, Business Administration, Communications, or related field preferred.
• Strong organizational and administrative skills with excellent attention to detail.
• Proficiency in project management tools such as Jira, Asana, Monday.com, and Google Workspace.

Responsibilities

• Support the Event Operations Manager in managing relationships with event organizers for the Dubai Expo venue.
• Assist with deal processing for incoming event organizers, including contract paperwork, pricing documentation and onboarding materials.
• Support sales logistics for organizer accounts, including venue availability tracking and scheduling.
• Maintain organizer account records and event budgets, ensuring costs are logged in the correct currency.
• Support hotel and travel logistics for staff and organizer representatives attending events.
• Assist with space planning and event set-up coordination within the Xsolla Expo venue.
• Support integrated marketing and social campaigns for organizer-hosted events, drafting copy and graphics requests.
• Log Jira requests to the in-house creative team with briefs and deadlines.
• Maintain the event roadmap tracker with organizer and sponsor information, dates and links.
• Support on-site delivery of events, ensuring a positive experience for organizers, customers and partners.
• Support lead capture and ensure leads are logged with the CRM team timely.
• Assist with post-event follow-up, including organizer feedback surveys and asset collection.

Skills

Administrative

Operations Management

Education

Bachelor's degree in Marketing, Business Administration, Communications, or related field

Tools

Jira

Asana

Monday.com

Google Workspace

Job description

Xsolla is building a new Dubai events hub and Expo venue and seeks an Event Operations Coordinator, MENA who is trustworthy, self-driven, motivated, and accountable to join our Global Experiential Marketing team.

You will work with the Event Operations Manager, the Director of Marketing EMEA and the Global Head of Event Sales to support deal processes, logistics, budgets and on-site coordination for organizer-hosted events at the Dubai venue.