Dubai Administrative Assistant & Office Coordinator

Tanqeeb; Dubai; On-site; AED 56,000 - 100,000; Full time

Benefits offered by this job

Full-time position

Dubai-based office

International working environment

Growth opportunities

Job summary

Kouami Group in Dubai is seeking an Administrative Assistant to support the Group office with day-to-day admin tasks, document control and coordination across the portfolio companies. The role requires strong organization, attention to detail, proficient English, and comfort with Microsoft Office and Google Workspace.

You will handle invoices, filings, meetings and cross-team follow-ups in a fast-paced environment.

Qualifications

• Previous administration experience in office support or similar role.
• Strong organizational skills and attention to detail.
• Good written and spoken English.
• Comfortable using Microsoft Office and Google Workspace.
• Confident with spreadsheets, documents and online systems.
• Able to manage multiple tasks and follow-ups.
• Professional, reliable and proactive.
• Experience in UAE is preferred.

Responsibilities

• Provide day-to-day administrative support to management.
• Prepare, organise and maintain company documents and records.
• Coordinate meetings, appointments and internal follow-ups.
• Manage correspondence and general office administration.
• Assist with invoices, payments, expense records and documentation.
• Support coordination with accountants, banks, government authorities and external service providers.
• Maintain organised digital and physical filing systems.
• Track important documents, renewals, deadlines and outstanding actions.
• Assist with company and employee documentation when required.
• Coordinate administrative matters across different Group companies.
• Prepare basic reports, spreadsheets and internal documentation.
• Handle confidential information professionally.
• Support management with ad hoc administrative tasks and projects.

Skills

Organizational skills

Attention to detail

English proficiency

Office software

Spreadsheets

Multi-tasking

Professional demeanor

Tools

Microsoft Office

Google Workspace

Job description

Kouami Group in Dubai is seeking an Administrative Assistant to support the Group office with day-to-day admin tasks, document control and coordination across the portfolio companies. The role requires strong organization, attention to detail, proficient English, and comfort with Microsoft Office and Google Workspace.

You will handle invoices, filings, meetings and cross-team follow-ups in a fast-paced environment.