Document Controller – PMC (Rail) Abu Dhabi, UAE

SEGULA Technologies; Abu Dhabi; On-site; AED 167,400 - 223,200; Full time

Job summary

SEGULA Technologies is seeking a Document Controller in Abu Dhabi to manage and maintain project documentation per internal procedures and client requirements.

The ideal candidate has a diploma or degree in a relevant field, with a minimum of 5 years of experience in document control, particularly for rail or construction projects. Proficiency in EDMS platforms and Microsoft Office is essential for success in this role, along with good communication skills.

Qualifications

• Minimum 5 years of experience in document control, preferably within rail, infrastructure, construction, or PMC projects.
• Strong knowledge of document management systems and version control.
• Excellent organizational skills and detail-oriented.

Responsibilities

• Manage incoming and outgoing project documentation and correspondence.
• Ensure timely document submission and distribution with accurate filing.
• Support the preparation of documentation reports and maintain compliance.

Skills

Document control

Communication skills in English

Microsoft Office proficiency

Attention to detail

Education

Diploma or bachelor’s degree in Administration, Engineering, Project Management

Tools

EDMS platforms (Aconex, SharePoint, ProjectWise)

Job description

We are looking for a Document Controller to manage, organize, and maintain project documentation in line with internal procedures, client requirements, and document control standards.

The role will support the PMC team by ensuring that all technical, contractual, and project documents are properly received, recorded, distributed, tracked, and archived.

Key Responsibilities

• Manage incoming and outgoing project documentation, correspondence, drawings, reports, submittals, and technical records.
• Maintain document control registers and ensure proper document numbering, revision control, and version tracking.
• Coordinate with project teams, contractors, consultants, and stakeholders to ensure timely document submission and distribution.
• Upload, retrieve, and manage documents through EDMS platforms such as Aconex, SharePoint, or similar systems.
• Ensure all documents are filed accurately and are easily accessible for audit and reporting purposes.
• Track document status, pending actions, approvals, and overdue submissions.
• Support the preparation of weekly/monthly documentation reports.
• Ensure compliance with document control procedures and project quality requirements.

Qualifications

• Diploma or bachelor’s degree in Administration, Engineering, Project Management, or related field.
• Minimum 5 years of experience in document control, preferably within rail, infrastructure, construction, or PMC projects.
• Strong knowledge of EDMS platforms such as Aconex, SharePoint, ProjectWise, or similar.
• Excellent command of Microsoft Office, especially Excel.
• Strong attention to detail, accuracy, and organizational skills.
• Good communication skills in English.