Document Controller

AECOM; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

AECOM is seeking an experienced administrative professional in Dubai to support the project office. You will liaise with the Project Manager, Engineers and site staff, organize meetings, prepare minutes, and handle travel arrangements while maintaining confidential records.

The role requires a Bachelor's degree or diploma and at least 5 years in similar projects, with UAE experience. Aconex experience is desirable and you will work On-Site.

Qualifications

• Bachelor's Degree or Diploma or equivalent experience.
• Minimum 5 years of experience in similar projects, with at least 3 years in UAE.
• Middle East experience preferred
• Aconex experience preferred

Responsibilities

• Liaise with the Project Manager, Engineers, site staff and external contacts for the project office.
• Coordinate and organize meetings/seminars with project office and external clients; assist with presentations, agendas and minutes.
• Provide word processing, clerical, photocopying, filing and minute taking duties for the project.
• Screen incoming mails and calls, action responses and redirect correspondence as needed.
• Organize and coordinate travel requests for Project Manager and other engineers for the project.
• Maintain confidential records and filing of reports and related material.
• Perform secretarial, administrative, organizing and research tasks per policy.
• Coordinate and order stationery and office supplies.
• Suggest improvements to internal processes for efficient office procedures.
• Keep computerized records of all service users referred to the project.

Skills

Meeting coordination

Administrative support

Travel coordination

Records management

Education

Bachelor's degree or diploma

Tools

Aconex

Job description

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

• Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.
• Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.
• Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.
• Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.
• Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.
• Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.
• Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.
• Coordinating and ordering of stationary and office supplies.
• Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.
• Keep computerized records of all Service Users who are referred to the project.
• Other duties as assigned by the Project Manager.

Qualifications

• Bachelors Degree or Diploma or equivalent of experience.
• Minimum 5 years of experience within similar projects, with minimum 3 years in UAE.
• Middle East experience preferred
• Aconex experience preferred

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously.

To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

ReqID: J10144317

Business Line: Transportation

Business Group: DCS

Strategic Business Unit: ME and Africa

Career Area: Administration

Work Location Model: On-Site