Administrative Assistant

AECOM; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

AECOM is seeking a proactive Administrative Assistant to support a large scale infrastructure programme in Abu Dhabi. You will provide day-to-day administrative and coordination support to the programme team and senior staff.

The role requires 5+ years of admin experience, strong organisational skills, and proficiency in Microsoft Office. UAE experience and experience with infrastructure projects are advantageous, with exposure to cross-team coordination across multiple stakeholders.

Qualifications

• Minimum 5 years of administrative experience in large projects or corporate environments.
• Strong organisational and document management skills.
• Proficiency in Microsoft Office applications.
• Ability to coordinate across multiple teams and stakeholders.
• Prior experience supporting infrastructure engineering or construction projects is highly advantageous.
• Middle East particularly UAE experience is an advantage.

Responsibilities

• Provide administrative support to the programme team and senior staff.
• Manage correspondence reports and project documentation.
• Coordinate meetings calendars and travel arrangements.
• Prepare minutes of meetings presentations and routine reports.
• Maintain filing systems and document control in line with project requirements.
• Support onboarding activities and general office coordination.
• Liaise with internal departments contractors and external stakeholders as required.

Skills

Administrative experience

Microsoft Office

Coordination across teams

Organisational skills

UAE experience

Education

Diploma or degree in Business Administration

Job description

We are seeking a proactive and organised Administrative Assistant to provide day to day administrative and coordination support for a complex large scale infrastructure programme.

Key Requirements

• Minimum 5 years of administrative experience preferably within large projects or corporate environments
• Strong organisational and document management skills
• Proficiency in Microsoft Office applications
• Ability to coordinate across multiple teams and stakeholders
• Prior experience supporting infrastructure engineering or construction projects is highly advantageous
• Middle East particularly UAE experience is an advantage

Key Responsibilities

• Provide administrative support to the programme team and senior staff
• Manage correspondence reports and project documentation
• Coordinate meetings calendars and travel arrangements
• Prepare minutes of meetings presentations and routine reports
• Maintain filing systems and document control in line with project requirements
• Support onboarding activities and general office coordination
• Liaise with internal departments contractors and external stakeholders as required

Qualifications

Diploma or degree in Business Administration or a related discipline or equivalent demonstrated experience

Additional Information

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work optionswell-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan.

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at .

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Remote Work

No

Employment Type

Contract