Document Controller

Candidate Experience site; Dubai; On-site; AED 56,000 - 100,000; Full time

Job summary

VisionWood International LLC. in Dubai is seeking a Diploma-holding Document Controller to organize and manage project documentation.

You will register, track and file technical drawings, specs, procedures, manuals and related records while coordinating with engineers and project teams to ensure timely submissions and approvals. Responsibilities include managing submittals from ASCC and subcontractors, maintaining weekly logs, coordinating NOC letters, and producing progress reports.

Qualifications

• Maintains an organized system for document management.
• Able to manage multiple tasks and priorities effectively.
• Registers, tracks and maintains incoming/outgoing documents.

Responsibilities

• Manage Site Offices for ASCC and Consultants and Client
• All Submittals from ASCC and Subcontractors
• Ensuring all Logs are updated weekly by both ASCC and Subcontractors
• Letters for Projects
• Arranging coordination for all NOC’s from various Authorities
• Weekly Progress Report Coordination and issue to GAJ
• Arrange for Drivers for Documents to be delivered or collected from various offices
• Intake of all Subcontractors Material Samples and Document submittals
• Dealing with Consultant and Client requests
• Keeping timesheets and records to accounts
• Dealing with and answering all mails from Consultants and Subcontractors
• Filing and recording weekly MOM for meetings
• All Project Documents filing
• Raising PR’s for Project
• Managing Petty Cash for Project
• Shopping for Project Offices Welfare facilities
• Keeping records of all Project Staff Vacation Tracker
• Updating weekly Trackers for Project including Authorities and NOC’s
• Scanning and Photocopy works for ASCC Staff and Consultants and Client
• Keeping track of all Stationery required for site offices
• Administration work for projects

Skills

Document control

Multitasking

Prioritization

Coordination

Education

Diploma

Job description

• Maintain an organized system for document management, ensuring the secure storage, easy access, and retrieval of technical documents.
• Minimum 3 years of experience as a document controller, preferably in a technical or engineering environment.
• Ability to manage multiple tasks and prioritize effectively.
• Register, track, and maintain incoming and outgoing documentation, including technical drawings, specifications, procedures, manuals, and other project-related documents.
• Preparing and submission of RFI’s, CVI’s and other formal letters related to project requirements.
• Responsible for maintaining accurate records of design revisions, material specifications, progress reports, and other technical documentation.
• Coordinate with project teams, engineers, material engineers, and the technical coordinator to ensure the smooth flow of information and documentation.
• Monitor and track the receipt of documents from contractors, consultants, and other stakeholders.
• Prepare regular reports on the status of document submissions, approvals, and outstanding items.

Responsibilities

• Manage Site Offices for ASCC and Consultants and Client
• All Submittals from ASCC and Subcontractors
• Ensuring all Logs are updated weekly by both ASCC and Subcontractors
• Letters for Projects
• Arranging coordination for all NOC’s from various Authorities
• Weekly Progress Report Coordination and issue to GAJ
• Arrange for Drivers for Documents to be delivered or collected from various offices like: GAJ, Al Quoz, RAK, etc.
• Intake of all Subcontractors Material Samples and Document submittals
• Dealing with any Consultant and/or Client requests
• Keeping timesheets and records to accounts
• Dealing with and answering all mails from Consultants and Subcontractors
• Filing and recording weekly MOM for meetings.
• All Project Documents filing
• Raising PR’s for Project
• Managing Petty Cash for Project
• Shopping for Project Offices Welfare facilities
• Keeping records of all Project Staff Vacation Tracker
• Updating weekly Trackers for Project including Authorities and NOC’s
• Scanning and Photocopy works for ASCC Staff and Consultants and Client
• Keeping track of all Stationery required for site offices
• Administration work for projects

About Us

Founded in 1971, the Al Shirawi Group has been serving people & industry for the last five decades. The Al Shirawi Group of Companies, grew from an unrelenting passion to provide the Middle East with high-quality solutions in the trading, industrial, distribution, contracting and service industries. From the Group’s humble beginning as a trading house, today, Al Shirawi is a burgeoning conglomerate and one of the most reputed names in the Middle East with offices across the GCC region in Qatar, Oman, Kuwait , India and Egypt.

Powered by a 10,000+ workforce and supported by the latest technology and infrastructure, the Group has established itself as one of the largest, most trusted and prestigious partners for leaders across the Persian Gulf. Through its diverse industry expertise and over 35 companies, Al Shirawi has remained committed to ensuring excellence in every product and offering, enabling its business units to leave an indelible impact in the global market.

Since its inception, Al Shirawi has striven to create a culture where each individual feels seen and valued, rooted in excellence, transparency, compassion, honesty, empowerment and discipline. The Group has won multiple prestigious awards for years — a testament to the technical pedigree, people-centric approach and desire to serve the community with sustainable, cutting-edge solutions.

Job Info

• Job Identification 484
• Job Category OIC
• Posting Date 08/08/2025, 05:49 AM
• Degree Level Diploma
• Locations VisionWood International LLC., Dubai, AE