Distribution & Reconciliation Specialist

AbbVie Inc.; Dubai; On-site; AED 156,000 - 268,000; Full time

Job summary

AbbVie Inc. in Dubai is seeking a Logistics Coordinator to steer logistic planning within the Gulf-Levant affiliate's Supply Chain. This role requires an analytical approach to align demand forecasting with improved logistics processes and timely execution.

You will lead the Free of Charge policy process, track orders with the global team in the Netherlands and the US, ensure compliant documentation, and drive data exchange with distributors to boost supply chain responsiveness and accuracy.

Qualifications

• 2+ years of experience in FMCG/Consumer Healthcare/Pharma with regional exposure across markets.
• Degree in Economics, Management, Industrial Engineering, or related field.

Responsibilities

• Lead the Free of Charge (FOC) Policy Process.
• Oversee all key stages of the FOC process from policy application through execution and reconciliation.
• Monitor distributors' sales reports and ensure stock reports are provided in the defined format.
• Collaborate with Key Account Managers to validate figures for accuracy.
• Confirm that proof of delivery is submitted in a timely manner.
• Engage with distributors and the commercial team to maintain alignment and compliance.
• Establish systematic information exchange with distributors via integrated communication protocols.
• Improve data exchange to enable better coordination and swift issue resolution.
• Reflect orders in the internal order tracker and coordinate with global supply and logistics teams.
• Provide and generate reports on order status for management and distributors.
• Ensure logistics activities comply with regulatory requirements and company policies.
• Identify opportunities for process improvement within logistics.

Skills

Analytical thinking

Negotiation skills

Decision making

Communication skills

Education

Economics/Management/Industrial Engineering degree

Tools

MS Office

Job description

Job Summary

The Logistic Coordinator will play a pivotal role in steering the Logistic Planning within the Supply Chain framework of AbbVie s Gulf-Levant Affiliate This position requires an analytical approach to synchronize demand forecasting with improved logistics processes.

Key Responsibilities

• Lead the Free of Charge (FOC) Policy Process
• Oversee all key stages of the FOC process from policy application through to execution and reconciliation
• This includes closely monitoring distributors sales reports and ensuring they provide stock reports in the defined format
• Collaborate with Key Account Managers to validate the figures ensuring accuracy and consistency
• Additionally confirm that proof of delivery for each transaction is submitted in a timely manner
• Engage with both the distributors and the commercial team to maintain alignment and compliance throughout the process
• Enhance Distributor Engagement Establish a systematic exchange of information with distributors by setting up integrated communication protocols
• This initiative should aim at ensuring timely and accurate data exchange facilitating better coordination and enabling swift resolution of issues thereby improving overall supply chain responsiveness
• Order Management Reflect orders received in the internal order tracker follow up on the status of goods delivery with the global supply and logistics team in the Netherlands and the US
• Reporting Provide and generate reports on order status to update management commercial teams and distributors on the current status
• Compliance and Documentation Ensure all logistics activities comply with regulatory requirements and company policies Maintain accurate and up-to-date records of shipments customs documentation and other related paperwork
• Process Improvement Identify opportunities for process improvement within the logistics function Implement best practices and innovative solutions to enhance efficiency and effectiveness

Qualifications

• 2+ years of experience in a similar role within FMCG, Consumer Healthcare, or Pharma sectors, with regional exposure across multiple markets, preferably experienced with distribution models.
• A degree in Economics, Management, Industrial Engineering, or a related field is preferable.
• Advanced proficiency in MS Office, especially Excel (Pivot Tables, Advanced Formulas).
• Exceptional analytical, negotiation, and decision-making abilities.
• Excellent verbal and written communication skills.
• Resilience under pressure with the capacity to meet tight deadlines.
• Excellent time management skills to handle multiple tasks and projects simultaneously, giving correct priorities to critical activities.