Distribution & Reconciliation Specialist

AbbVie; Dubai; On-site; AED 150,000 - 210,000; Full time

Job summary

AbbVie in Dubai seeks a Logistics Coordinator to drive logistic planning within the Gulf-Levant Affiliate. The role requires an analytical approach to align demand forecasting with optimized logistics processes.

Key responsibilities include leading the Free of Charge policy, overseeing order management with global teams, reporting to management and distributors, and ensuring regulatory compliance. A degree in economics, management, or industrial engineering, plus strong Excel skills, are

Qualifications

• 2+ years in FMCG/Healthcare/Pharma logistics with regional exposure.
• Degree in Economics, Management, Industrial Engineering, or related field.
• Advanced Excel skills (Pivot Tables, formulas).
• Strong analytical, negotiation, and decision-making abilities.
• Excellent verbal and written communication; able to work under pressure.

Responsibilities

• Oversee FOC policy process from application to execution and reconciliation.
• Coordinate order management with global supply and logistics teams.
• Generate reports on order status for management and distributors.
• Ensure regulatory compliance and maintain shipment documentation.
• Identify and implement logistics process improvements.

Skills

MS Office (Excel)

Analytical skills

Negotiation

Communication skills

Time management

Education

Economics/Management/Industrial Engineering degree

Tools

Excel

Job description

• Full-time
• Workday Global Grade: 11

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people\'s lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us atwww.abbvie.com . Follow @abbvie onLinkedIn, Facebook ,Instagram ,X andYouTube.

Job Description

Job Summary:

The Logistic Coordinator will play a pivotal role in steering the Logistic Planning within the Supply Chain framework of AbbVie's Gulf-Levant Affiliate. This position requires an analytical approach to synchronize demand forecasting with improved logistics processes.

Key Responsibilities:

• Lead the Free of Charge (FOC) Policy Process: Oversee all key stages of the FOC process, from policy application through to execution and reconciliation. This includes closely monitoring distributors’ sales reports and ensuring they provide stock reports in the defined format. Collaborate with Key Account Managers to validate the figures, ensuring accuracy and consistency. Additionally, confirm that proof of delivery for each transaction is submitted in a timely manner. Engage with both the distributors and the commercial team to maintain alignment and compliance throughout the process. Enhance Distributor Engagement: Establish a systematic exchange of information with distributors by setting up integrated communication protocols. This initiative should aim at ensuring timely and accurate data exchange, facilitating better coordination, and enabling swift resolution of issues, thereby improving overall supply chain responsiveness.
• Order Management: Reflect orders received in the internal order tracker, follow up on the status of goods delivery with the global supply and logistics team in the Netherlands and the US.
• Reporting: Provide and generate reports on order status to update management, commercial teams, and distributors on the current status.
• Compliance and Documentation: Ensure all logistics activities comply with regulatory requirements and company policies. Maintain accurate and up-to-date records of shipments, customs documentation, and other related paperwork.
• Process Improvement: Identify opportunities for process improvement within the logistics function. Implement best practices and innovative solutions to enhance efficiency and effectiveness.

Qualifications

• 2+ years of experience in a similar role within FMCG, Consumer Healthcare, or Pharma sectors, with regional exposure across multiple markets, preferably experienced with distribution models.
• A degree in Economics, Management, Industrial Engineering, or a related field is preferable.
• Advanced proficiency in MS Office, especially Excel (Pivot Tables, Advanced Formulas).
• Exceptional analytical, negotiation, and decision-making abilities.
• Excellent verbal and written communication skills.
• Resilience under pressure with the capacity to meet tight deadlines.
• Excellent time management skills to handle multiple tasks and projects simultaneously, giving correct priorities to critical activities.

Additional Information

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.