Design Coordinator/ Draftsman

JobsTrackR; Dubai; On-site; AED 280,000 - 480,000; Full time

Job summary

JobsTrackR seeks an experienced interior design professional to own design documentation, drawings production, and project coordination for active fit-out projects. The role bridges design and delivery, with hands-on responsibility for multiple workstreams and minimal supervision.

You will prepare CAD drawings, mood boards, and specifications, manage drawing registers, and support site coordination through to project closure.

Qualifications

• Bachelor's degree in Interior Design or Architecture from an accredited university.
• 7–10 years' experience, including a minimum of 5 years in interior fit-out/design coordination.
• Essential: proficiency in AutoCAD.
• Working knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop).
• 3D visualisation skills (SketchUp, 3ds Max, or equivalent) an advantage.
• Competent in MS Office (Word, Excel, PowerPoint).
• Able to read and interpret construction drawings, BOQs, and technical documents.
• Able to resolve discrepancies between design intent, approved drawings, and site conditions.

Responsibilities

• Prepare, update, and organise design drawings, presentations, and specifications.
• Maintain accurate, version-controlled drawing registers and document systems.
• Produce and update CAD drawings, mood boards, material schedules, and finish specifications.
• Prepare design packages for client presentations and internal reviews.
• Coordinate drawing submissions and track revision cycles across projects.
• Act as the coordination link between the Design Lead, Project Manager, and site teams.
• Join site visits to verify design implementation and document progress.
• Track RFIs and design-related queries from site teams.
• Maintain and distribute meeting notes, decision logs, and action trackers.
• Liaise with suppliers, FF&E vendors, and subcontractors for samples, technical data, and quotations.
• Source, compare, and track materials, finishes, furniture, fixtures, and equipment.
• Maintain material libraries and sample archives.
• Coordinate sample submissions and approvals with clients and the Design Lead.
• Track procurement timelines and flag risks or delays.
• Maintain organised digital and physical project folders per company standards.
• Assist with reports, handover documentation, and close-out files.
• Support the Design Lead with scheduling, correspondence, and day-to-day operations.
• Format client-facing documents to brand and quality standards.

Skills

Attention to detail

Organisational skills

English communication

Team collaboration

Problem solving

Education

Bachelor's degree in Interior Design or Architecture

Tools

AutoCAD

Adobe Creative Suite (InDesign, Illustrator, Photoshop)

SketchUp

3ds Max

MS Office

Job description

Reporting directly to the Design Lead, this role takes ownership of design documentation, drawing production, and project coordination across active fit-out projects. It's a hands-on position for an experienced design professional who can manage multiple workstreams independently, deliver a high standard of technical output with minimal supervision, and bridge both the design and delivery sides of a project.

Key Responsibilities

Design Documentation & Deliverables

• Prepare, update, and organise design drawings, presentations, and specifications
• Maintain accurate, version-controlled drawing registers and document systems
• Produce and update CAD drawings, mood boards, material schedules, and finish specifications
• Prepare design packages for client presentations and internal reviews
• Coordinate drawing submissions and track revision cycles across projects

Project Coordination Support

• Act as the coordination link between the Design Lead, Project Manager, and site teams
• Join site visits to verify design implementation and document progress
• Track RFIs and design-related queries from site teams
• Maintain and distribute meeting notes, decision logs, and action trackers
• Liaise with suppliers, FF&E vendors, and subcontractors for samples, technical data, and quotations

Material & FF&E Coordination

• Source, compare, and track materials, finishes, furniture, fixtures, and equipment
• Maintain material libraries and sample archives
• Coordinate sample submissions and approvals with clients and the Design Lead
• Track procurement timelines and flag risks or delays

Administrative & Document Support

• Maintain organised digital and physical project folders per company standards
• Assist with reports, handover documentation, and close-out files
• Support the Design Lead with scheduling, correspondence, and day-to-day operations
• Format client-facing documents to brand and quality standards

Requirements

• Bachelor's Degree in Interior Design or Architecture from an accredited university
• 7–10 years' experience, including a minimum of 5 years in interior fit-out/design coordination
• Essential: proficiency in AutoCAD
• Working knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop)
• 3D visualisation skills (SketchUp, 3ds Max, or equivalent) an advantage
• Competent in MS Office (Word, Excel, PowerPoint)
• Able to read and interpret construction drawings, BOQs, and technical documents
• Able to resolve discrepancies between design intent, approved drawings, and site conditions
• Capable of leading design meetings and following approvals through to closure

Personal Attributes

• High attention to detail and commitment to accuracy
• Strong organisational skills, able to manage multiple concurrent projects
• Clear written and verbal English; Arabic an advantage
• Collaborative and comfortable in a small, close-knit team
• Proactive, spots gaps and follows through independently
• Resilient and adaptable in a fast-paced, deadline-driven environment