Corporate Travel Specialist

FIVE Hotels & Resorts; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

FIVE Hotels & Resorts is seeking an experienced Corporate Travel Coordinator in the UAE to manage end-to-end travel for senior leaders, including Directors and C-suite executives. The role requires visa expertise, strong vendor relationships, and the ability to balance cost with exceptional service.

You will coordinate flights, hotels, transfers, and itineraries, while ensuring compliance with travel policies and timely billing and reporting.

Qualifications

• Diploma or certificate in a travel-related discipline is required.
• Proven experience in corporate or executive travel coordination in fast-paced environments.
• Strong knowledge of visa requirements and processing for major destinations.
• Experience negotiating with travel agencies and using travel management platforms.

Responsibilities

• Manage end-to-end travel for all stakeholders including flights, hotels, transfers and itineraries.
• Coordinate visa applications and documentation for USA, UK, Schengen, China, UAE and other destinations.
• Oversee travel billing, accruals and invoices; use SAP Ariba or similar systems.
• Maintain travel records, trackers and reporting; ensure accuracy and policy compliance.
• Provide professional guidance and exceptional stakeholder experience to Directors and C-suite executives.
• Respond promptly to travel requests and manage multiple priorities in a fast-paced environment.

Skills

Corporate travel coordination

Executive travel

Stakeholder management

English proficiency

Education

Diploma in travel-related discipline

Tools

SAP Ariba

Job description

Job description

The Opportunity

A Platform for Those Who Deliver.

Whetheryou're in a frontline role, a specialist function, or a leadership position, every role presents an opportunity to make a meaningful impact.

Roles and Responsibilities

You Take Ownership. You Deliver With Precision.

You approach your responsibilities with discipline, a clear understanding of what the business requires, and a consistent attention to quality - working collaboratively and focused, at all times, on delivering meaningful output.

What We’re Looking For

• A Diploma or Certificate in a travel-related discipline (IATA qualification preferred), with proven experience in corporate travel coordination and visa processing.


• A minimum of 3 years' experience in a corporate travel, executive travel, or hospitality travel coordination role within a fast-paced environment.


• Proven experience managing end-to-end travel arrangements for senior stakeholders, including Directors, Executive Leadership, and C-suite executives.


• Comprehensive knowledge of international visa requirements and application processes, particularly for the USA, UK, Schengen countries, China, UAE, and other global destinations.


• Strong understanding of airline fare structures, travel policies, hotel contracting, airport transfers, and global travel booking platforms.


• Experience working with travel management companies and external travel partners, with the confidence to negotiate, coordinate, and resolve travel-related matters efficiently.


• Experience managing travel billing, monthly accruals, invoice reconciliation, and financial administration. Working knowledge of SAP Ariba or similar procurement and invoice management systems is highly desirable.


• Exceptional organisational and time management skills, with the ability to manage multiple urgent requests while maintaining complete accuracy.


• Outstanding stakeholder management skills, with professionalism and confidence to communicate effectively with senior leadership and build strong working relationships across all levels of the organization.


• A proactive, solution-driven mindset with excellent problem-solving abilities and the confidence to make informed decisions under pressure.


• Meticulous attention to detail, ensuring complete accuracy across travel bookings, visa documentation, financial records, and reporting.


• Excellent verbal and written communication skills in English. Additional languages are considered an advantage.


• A flexible, service-oriented approach, recognizing that travel requirements in a luxury hospitality business often extend beyond standard office hours.


• A hands-on, \"Can Do\" attitude with a genuine passion for delivering seamless travel experiences and providing exceptional internal customer service.

Key Responsibilities

• Manage the end-to-end travel process for all stakeholders, including flights, hotel reservations, airport transfers, travel itineraries, and any special travel requirements.


• Deliver exceptional service and build strong relationships with Directors, Senior Management, C-suite Executives, and other stakeholders, ensuring a seamless travel experience.


• Respond promptly to travel requests, managing multiple priorities with speed, accuracy, and attention to detail in a fast-paced environment.


• Proactively manage travel disruptions, itinerary changes, and urgent requests, providing timely solutions while minimizing business impact.


• Oversee the complete visa process, including new applications, renewals, appointment scheduling, document preparation, and submission, with strong knowledge of visa requirements for the USA, UK, Schengen, China, UAE, and other key destinations.


• Build and maintain effective relationships with travel agencies, visa providers, airlines, hotels, and other external partners to ensure efficient service delivery and competitive commercial outcomes.


• Manage the monthly travel billing cycle, including invoice reconciliation, timely submission of accruals, processing invoices through SAP Ariba, and actively following up with internal stakeholders to ensure supplier payments are processed within agreed timelines.


• Maintain accurate travel records, financial documentation, visa trackers, and reporting in accordance with company policies and audit requirements.


• Act as the primary point of contact for all travel-related enquiries, providing professional guidance and delivering exceptional stakeholder experience.


• Demonstrate flexibility by supporting urgent travel requirements outside standard business hours, including evenings, weekends, and public holidays, when business needs require.


• Continuously identify opportunities to improve travel processes, enhance operational efficiency, and elevate the overall travel experience across the business.

What Success Looks Like

Be Part of an Organisation That Recognises Delivery and Rewards Growth.

You’ll be part of a global, fast-growing business operating across some of the most distinctive destinations in the industry, working alongside a diverse, multicultural team united by shared standards, at a pace that supports real development and where consistent delivery is recognised across every function, brand, and territory.

You Connect

You recognise how your work affects the wider team, the guest, and the business, and you act accordingly.

You Represent the Brand

In every interaction, whether with a guest, a colleague, or a partner, you conduct yourself as a representative of the brand.

You Own It

You assume full responsibility for what falls within your remit, and you see it through to completion with minimal oversight.

You Deliver

Your work is accurate, timely, and consistently meets the standard expected, while understanding how it connects to the wider business, team output and commercial results.

You Grow

You receive feedback constructively, develop your capabilities with intent, and approach every challenge as an opportunity to improve.