Corporate Affairs Manager - DIFC

Parker Connect; United Arab Emirates; On-site; AED 180,000 - 300,000; Full time

Job summary

Parker Connect in the United Arab Emirates is seeking an experienced General Affairs Manager to lead office operations, safety programs, leases, assets, and corporate administration across multiple locations. The role requires coordinating with vendors, landlords, and government bodies while driving process improvements and regional projects.

The position emphasizes ensuring workplace safety, regulatory compliance, budgeting, and efficient support for IT and facilities teams in a multinational

Qualifications

• 6+ years in General Affairs, facilities, corporate services, or related fields.
• Experience in multinational environments preferred.

Responsibilities

• Oversee office operations, maintenance, utilities, and workspace services.
• Manage health, safety, security, and emergency plans.
• Handle lease, relocations, and office fit-outs.
• Administer assets, residences, and company vehicles.
• Coordinate government submissions, permits, and corporate documentation.
• Manage procurement, vendor selection, budgets, and invoices.
• Coordinate regional GA activities and process improvements.
• Maintain records and provide administrative support.

Skills

English fluency

Verbal communication

Written communication

Microsoft 365

Education

Bachelor's degree

Tools

Microsoft 365

Job description

Key Responsibilities:

1. Office & Facility Management

• Manage daily office operations: maintenance, cleaning, utilities, access, parking, visitors, contractors, supplies, seating, and workplace services.
• Oversee building systems maintenance (HVAC, electrical, plumbing, fire safety).
• Liaise with landlords, service providers, and vendors to ensure quality and compliance.
• Organize company events, meetings, and office functions.
• Communicate office notices, safety info, regulations, holidays, and updates.

2. Health, Safety & Security (HSE) and Business Continuity

• Manage safety programs, inspections, training, fire drills, risk assessments, and emergency plans.
• Maintain emergency equipment, evacuation plans, call trees, and contact lists.
• Support crisis response, evacuation, relocation, and communication during emergencies.
• Investigate incidents and track corrective actions promptly.
• Promote safety awareness and continuous preparedness.

3. Lease & Workplace Projects

• Manage office leases, relocations, renovations, fit-outs, reinstatements, and handovers.
• Oversee vendor coordination, project schedules, approvals, and documentation.
• Ensure timely renewals of leases, permits, insurance, and service contracts.

4. Asset, Residence & Vehicle Management

• Keep accurate records of fixed and controlled assets; manage asset procurement, disposal, and transfers.
• Support IT asset administration in coordination with the IT department.
• Handle company housing and staff residences: leases, utilities, maintenance, inventories, deposits, and handovers.
• Manage company vehicles, drivers, parking, insurance, maintenance, registrations, and vendor performance.

5. Government & Corporate Administration

• Manage submissions, renewals, and approvals with government bodies, free zones, customs, civil defence, etc.
• Ensure validity of trade licenses, permits, lease registrations, customs codes, and gate passes.
• Arrange document certification, attestation, notarization, legalisation, translation, and official processing.
• Provide company secretarial services, including board/shareholder documentation, resolutions, regulatory filings, and statutory registers, etc in cooperation with Legal Department.
• Maintain compliance calendar for licenses, permits, contracts, insurance, subscriptions, and deadlines.

6. Procurement, Vendors & Budget Management

• Prepare and manage internal approval workflows (Ringi), budgets, contracts, quotations, and risk assessments.
• Support MEA offices with GA approvals and processes.
• Source, evaluate, and manage vendors per company policy.
• Review invoices, coordinate payments with finance / back-office processing, and monitor budgets and contracts.
• Ensure service quality and identify improvement opportunities.

7. Regional Coordination & Process Improvement

• Serve as key contact for GA representatives across MEA and HQ.
• Plan and coordinate GA meetings, audits /peer reviews, training, manuals, and follow-ups.
• Manage regional projects in facilities, residences, assets, HSE, and business continuity.
• Prepare reports, dashboards, presentations, and management updates.
• Promote digitalization, automation, and process improvements.

8. Records & Administrative Support

• Maintain electronic and physical records of contracts, licenses, assets, inspections, incidents, training, and payments.
• Support travel, accommodation, transportation, meetings, events, memberships, couriers, subscriptions, and visitor logistics.
• Provide backup support during absences or peak workloads.
• Perform other duties as assigned within company policies and laws.

Qualifications & Profile

• Experience: 6+ years in General Affairs, facilities, corporate services, government relations, or similar, preferably in multinational environments.
• Education: Bachelor's degree or equivalent.

Skills:

• Practical knowledge of facilities, leases, contracts, assets, HSE, government documents, and budgeting.
• Familiarity with DIFC, JAFZA and/other UAE freezone company operations an advantage.
• Strong Microsoft 365 skills (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Fluency in English, with excellent verbal and written communication skills.
• Ability to travel between office locations and regions as required.