Corporate Affairs Manager - DIFC

Parker Connect; Dubai; Sur place; AED 240 000 - 360 000; Plein temps

Résumé du poste

Parker Connect seeks an experienced General Affairs leader to oversee a broad range of corporate services in the UAE. The role covers facilities, security, leases, assets, governance, and vendor management across multiple locations.

You will coordinate with government bodies, ensure regulatory compliance, manage budgets, and drive process improvements while supporting IT and residence logistics. Strong English communication is essential.

Qualifications

• 6+ years in General Affairs, facilities, corporate services, government relations, or similar.
• Bachelor’s degree or equivalent.
• Knowledge of facilities, leases, contracts, assets, HSE, government documents, and budgeting.
• Familiarity with DIFC, JAFZA and/or UAE freezone operations is an advantage.
• Fluent English with excellent verbal and written communication.
• Ability to travel between office locations and regions as required.

Responsabilités

• Manage daily office operations including maintenance, cleaning, utilities, access, parking, visitors, contractors, supplies, seating and workplace services.
• Liaise with landlords, service providers and vendors to ensure quality and compliance.
• Organize company events, meetings and office functions.
• Communicate office notices, safety information, regulations, holidays and updates.
• Oversee safety programs, inspections, training, fire drills, risk assessments and emergency plans.
• Maintain emergency equipment, evacuation plans, call trees and contact lists.
• Support crisis response, evacuation, relocation and communications during emergencies.
• Investigate incidents and track corrective actions promptly.
• Promote safety awareness and ongoing preparedness.
• Manage office leases, relocations, renovations, fit-outs, reinstatements and handovers.
• Oversee vendor coordination, project schedules, approvals and documentation.
• Ensure timely renewals of leases, permits, insurance and service contracts.
• Keep accurate records of fixed and controlled assets; manage asset procurement, disposal and transfers.
• Support IT asset administration in coordination with IT department.
• Handle company housing and staff residences: leases, utilities, maintenance, inventories, deposits and handovers.
• Manage company vehicles, drivers, parking, insurance, maintenance, registrations and vendor performance.
• Submit, renew, and obtain approvals with government bodies, free zones, customs, civil authorities.
• Ensure validity of trade licenses, permits, lease registrations, customs codes and gate passes.
• Arrange document certification, attestation, notarization, legalization, translation and official processing.
• Provide company secretarial services with the Legal Department (board/shareholder docs, resolutions, regulatory filings, statutory registers).
• Maintain compliance calendar for licenses, permits, contracts, insurance, subscriptions and deadlines.
• Prepare budgets, contracts, quotations, risk assessments and internal approvals (Ringi).
• Support MEA offices with GA approvals and processes.
• Source, evaluate and manage vendors per policy.
• Review invoices, coordinate payments with finance and back-office processing, and monitor budgets and contracts.
• Ensure service quality and identify improvement opportunities.
• Coordinate GA meetings, audits, trainings, manuals and follow-ups across MEA and HQ.
• Manage regional projects in facilities, residences, assets, HSE and business continuity.
• Prepare reports, dashboards, presentations and management updates.
• Promote digitalization, automation and process improvements.
• Maintain electronic and physical records of contracts, licenses, assets, inspections, incidents, training and payments.
• Support travel, accommodation, transportation, meetings, events, memberships, couriers, subscriptions and visitor logistics.
• Provide backup support during absences or peak workloads.
• Perform other duties as assigned within company policies and laws.

Connaissances

General Affairs

Facilities Management

Budgeting

HSE

Government Documents

Formation

Bachelor's degree or equivalent

Description du poste

• Manage daily office operations: maintenance, cleaning, utilities, access, parking, visitors, contractors, supplies, seating, and workplace services.
• Liaise with landlords, service providers, and vendors to ensure quality and compliance.
• Organize company events, meetings, and office functions.
• Communicate office notices, safety info, regulations, holidays, and updates.

2. Health, Safety & Security (HSE) and Business Continuity

• Manage safety programs, inspections, training, fire drills, risk assessments, and emergency plans.
• Maintain emergency equipment, evacuation plans, call trees, and contact lists.
• Support crisis response, evacuation, relocation, and communication during emergencies.
• Investigate incidents and track corrective actions promptly.
• Promote safety awareness and continuous preparedness.

3. Lease & Workplace Projects

• Manage office leases, relocations, renovations, fit-outs, reinstatements, and handovers.
• Oversee vendor coordination, project schedules, approvals, and documentation.
• Ensure timely renewals of leases, permits, insurance, and service contracts.

4. Asset, Residence & Vehicle Management

• Keep accurate records of fixed and controlled assets; manage asset procurement, disposal, and transfers.
• Support IT asset administration in coordination with the IT department.
• Handle company housing and staff residences: leases, utilities, maintenance, inventories, deposits, and handovers.
• Manage company vehicles, drivers, parking, insurance, maintenance, registrations, and vendor performance.

5. Government & Corporate Administration

• Manage submissions, renewals, and approvals with government bodies, free zones, customs, civil
• Ensure validity of trade licenses, permits, lease registrations, customs codes, and gate passes.
• Arrange document certification, attestation, notarization, legalisation, translation, and official processing.
• Provide company secretarial services, including board/shareholder documentation, resolutions, regulatory filings, and statutory registers, etc in cooperation with Legal Department.
• Maintain compliance calendar for licenses, permits, contracts, insurance, subscriptions, and deadlines.

6. Procurement, Vendors & Budget Management

• Prepare and manage internal approval workflows (Ringi), budgets, contracts, quotations, and risk assessments.
• Support MEA offices with GA approvals and processes.
• Source, evaluate, and manage vendors per company policy.
• Review invoices, coordinate payments with finance / back-office processing, and monitor budgets and contracts.
• Ensure service quality and identify improvement opportunities.

7. Regional Coordination & Process Improvement

• Serve as key contact for GA representatives across MEA and HQ.
• Plan and coordinate GA meetings, audits /peer reviews, training, manuals, and follow-ups.
• Manage regional projects in facilities, residences, assets, HSE, and business continuity.
• Prepare reports, dashboards, presentations, and management updates.
• Promote digitalization, automation, and process improvements.

8. Records & Administrative Support

• Maintain electronic and physical records of contracts, licenses, assets, inspections, incidents, training, and payments.
• Support travel, accommodation, transportation, meetings, events, memberships, couriers, subscriptions, and visitor logistics.
• Provide backup support during absences or peak workloads.
• Perform other duties as assigned within company policies and laws.

Qualifications & Profile

• Experience: 6+ years in General Affairs, facilities, corporate services, government relations, or similar, preferably in multinational environments.
• Education: Bachelor’s degree or equivalent.
• Practical knowledge of facilities, leases, contracts, assets, HSE, government documents, and budgeting.
• Familiarity with DIFC, JAFZA and/other UAE freezone company operations an advantage.
• Fluency in English, with excellent verbal and written communication skills.
• Ability to travel between office locations and regions as required.