Contract Administrator

Elliott Company; Abu Dhabi; On-site; AED 60,000 - 80,000; Full time

Job summary

Elliott Company is seeking a highly organized Contract Administrator for their team in Abu Dhabi, UAE. In this role, you will manage contract administration for field service projects, from RFQ to invoicing, ensuring compliance and accuracy throughout.

The ideal candidate has strong commercial expertise, communication skills, and proficiency in Microsoft Office. The ability to collaborate with various teams and manage time effectively is essential. Additional language skills are a plus, and relevant experience in field service operations is preferred.

Qualifications

• Strong commercial acumen with robust contract administration skills.
• Excellent communication skills both written and oral.
• Fluency in English; additional languages like Spanish or French are a plus.

Responsibilities

• Log and review incoming customer inquiries; prepare quotations.
• Verify and acknowledge customer orders for accuracy.
• Facilitate project scheduling with field service teams.
• Monitor contract performance to meet deliverables.
• Maintain accurate project documentation.
• Facilitate invoicing processes and assist in collections.
• Provide support to engineering team on claims handling.

Skills

Commercial expertise

Excellent written and oral communication

Fluency in English

Strong organizational skills

Effective collaboration

Proficiency in Microsoft Office Suite

Job description

We are seeking a highly organized and detail-oriented Contract Administrator to join our team in Abu Dhabi, United Arab Emirates. Reporting directly to the Supervisor of Contract Administration and working closely with Operations, Sales, Finance, Logistics and Field Service Engineers, the ideal candidate will oversee the administrative, contractual and commercial aspects of field service projects, spanning from the initial RFQ to order acknowledgement and final invoicing ensuring accurate documentation, strict policy compliance and efficient execution throughout.

Key Responsibilities

• Quotation Support: Log and review incoming customer inquiries and prepare accurate quotations to support the Service Sales team.
• Order Management: Verify and acknowledge customer orders to ensure total accuracy and alignment with both the original quotations and company policies.
• Field Coordination: Partner closely with field service teams to facilitate project scheduling and successful execution.
• Performance Monitoring: Monitor contract performance regularly to ensure all deliverables are met according to established agreements.
• Records Retention: Maintain highly accurate project documentation and manage long-term service contract files.
• Financial Facilitation: Facilitate both internal and external invoicing processes and assist the Finance department with the collection process.
• Engineering & Technical Support: Provide critical support to the engineering team regarding claims handling, warranty requirements and project cost evaluations.

Required Skills and Qualifications

• Commercial Expertise: Strong commercial acumen paired with robust contract administration and documentation skills.
• Communication: Excellent written and oral communication skills.
• Language Proficiency: Fluency in English is required. Additional language skills in Spanish, French, Italian, or German will be considered an advantage.
• Time Management: Strong organizational skills with a proven ability to handle multiple tasks and meet tight deadlines simultaneously.
• Collaboration: Ability to work effectively and cohesively with cross‑functional teams.
• Software Skills: Proficiency in the Microsoft Office Suite (specifically Excel and Word).

Preferred Assets

• Prior field service operational experience and a deep understanding of legal and commercial contractual principles.