Compliance Officer – KYC, Entity Management & Regulatory Filings

Viridis Real Estate Services; Dubai; Hybrid; AED 180,000 - 300,000; Full time

Job summary

Viridis Real Estate Services in Dubai seeks an experienced Compliance and Corporate Secretariat professional. This permanent, full-time role reports to the Legal Counsel based in London and will drive a Group-wide compliance calendar, KYC/AML refreshes and regulatory filings across jurisdictions.

The role requires 7+ years in compliance or corporate secretarial work, strong organisational skills, and excellent English.

Qualifications

• 7+ years' experience in compliance, KYC/AML, corporate secretarial, entity management or similar role.
• Hands-on experience with company registry and/or beneficial-ownership filings.
• Strong organisational skills and a highly structured approach.
• Proven ability to take ownership of tasks and follow matters through to completion.
• Strong attention to detail.
• Excellent written and spoken English.
• Absolute discretion and integrity in handling confidential information.
• Strong proficiency in Microsoft Excel and Microsoft SharePoint.

Responsibilities

• Build, maintain and own a Group-wide compliance calendar covering every entity and jurisdiction.
• Track statutory and regulatory deadlines including annual returns, renewal filings, and director changes.
• Monitor deadlines and issue reminders to internal owners and external providers.
• Maintain a monthly compliance report for Legal Counsel.
• Ensure compliance actions are well-documented with evidence of completion.
• Coordinate KYC/AML refreshes and maintain up-to-date KYC packs for all Group entities.
• Track expiry dates of identification documents and arrange renewals.
• Maintain beneficial-ownership information across entities and reconcile with registers and banks.
• Prepare filings with registries and coordinate submissions across the Group.
• Maintain an audit trail of changes and ensure records are up to date.
• Maintain entity-management records and a structured document library.
• Ensure confidentiality of corporate, ownership and personal information.

Skills

Organisational skills

Ownership of tasks

Excellent written and spoken English

Attention to detail

English proficiency

Excel proficiency

SharePoint proficiency

Tools

Microsoft Excel

Microsoft SharePoint

Job description

Working arrangement: Office-based, hybrid by agreement

Contract: Permanent, full-time

Reports to: Legal Counsel based in London

ROLE OVERVIEW

2. KEY RESPONSIBILITIES

A. Compliance and Deadline Management

• Build, maintain and own a Group-wide compliance calendar covering every entity and jurisdiction, including responsible owners, filing requirements and escalation points.


• Track statutory and regulatory deadlines, including annual returns and confirmation statements, beneficial-ownership filings, annual accounts, licence and registration renewals, and director and officer changes.


• Monitor upcoming deadlines and issue advance reminders to internal owners and external service providers.


• Chase outstanding information and documentation and escape potential delays, missed deadlines or material compliance risks to Legal Counsel promptly.


• Maintain a monthly compliance report for Legal Counsel covering upcoming deadlines, completed filings, outstanding actions and identified risks.


• Ensure that all compliance actions are appropriately documented and that evidence of completion is retained.

B. KYC and Beneficial Ownership

• Coordinate KYC/AML refreshes requested by banks, auditors, external advisers and other counterparties across all jurisdictions.


• Maintain an up-to-date KYC pack for each Group entity, including constitutional documents, statutory registers, ownership charts, director and UBO identification, proof of address and signatory authorities.


• Track expiry dates of identification documents, certificates of good standing and other KYC materials and arrange renewals before expiry.


• Coordinate the collection and preparation of information and supporting documentation required for KYC and UBO requests.


• Maintain accurate beneficial-ownership information across all Group entities and jurisdictions and reconcile this information against statutory registers, beneficial-ownership registers, banks, auditors and external advisers.


• Monitor changes in ownership or control and identify resulting KYC, UBO and filing requirements, escalating discrepancies or issues to Legal Counsel.


• Maintain a clear record of KYC submissions, supporting documentation, approvals, correspondence and outstanding requests.


• Support counterparty due diligence and onboarding checks where the Group engages new suppliers, partners or other counterparties.

C. Regulatory and Statutory Filings

• Prepare, coordinate and submit filings to company registries and beneficial-ownership registers, working with local corporate service providers where filings must be made locally.


• Coordinate statutory submissions across the Group and ensure that all required supporting documentation and approvals are obtained before submission.


• Arrange certification, notarisation, apostille, legalisation and certified translation of documents where required for cross-border use.


• Maintain a central filing log recording the filing date, deadline, responsible person or provider, supporting documents, submission reference and acknowledgement of completion.


• Follow up with registries, authorities and external providers where filings or registrations are delayed or require clarification.


• Retain completed filings, official acknowledgements and supporting documentation in the Group's central records.


• Identify and elevate material compliance gaps or inconsistencies to Legal Counsel.

D. Entity Management and Corporate Changes

• Maintain a complete and current entity database covering all Group companies, including company numbers, registered offices, directors, shareholders, beneficial owners, tax registrations and key statutory dates.


• Maintain and update Group structure charts and entity records following corporate changes.


• Monitor corporate changes, including incorporations, acquisitions, disposals, restructurings, director and officer appointments or resignations, changes in ownership and registered office changes.


• Identify the resulting KYC, beneficial-ownership, statutory and regulatory requirements arising from corporate changes and coordinate completion of those requirements.


• Ensure corporate information is updated consistently across internal records, statutory registers, beneficial-ownership registers, banks, auditors and external advisers.


• Maintain an audit trail showing what changed, when it changed, who approved it and which filings or notifications were made as a result.

E. Records, Controls and Data Management

• Maintain the Group's entity-management records and compliance document library in a structured, secure and audit-ready manner.


• Ensure statutory registers, corporate records, KYC documentation, UBO information and filing evidence are complete and accurate.


• Maintain appropriate records of approvals, submissions, correspondence and supporting documentation.


• Maintain strict confidentiality overall corporate, ownership, personal and commercially sensitive information handled in the role.

4. PERSON SPECIFICATION

• 7+ years' experience in compliance, KYC/AML, corporate secretarial, entity management or a similar role, ideally within a multi-jurisdictional group, corporate service provider, trust company, professional services firm or bank.


• Hands-on experience with company registry and/or beneficial-ownership filings.


• Strong organisational skills and a highly structured approach.


• Proven ability to take ownership of tasks and follow matters through to completion.


• Strong attention to detail.


• Excellent written and spoken English.


• Absolute discretion and integrity, with experience handling confidential corporate, ownership and personal identification information.


• Strong proficiency in Microsoft Excel and Microsoft SharePoint.


• Ability to identify issues, assess when escalation is required and communicate clearly with Legal Counsel and senior stakeholders.

6. WORKING ARRANGEMENTS

• Based in Dubai, UAE.


• Office-based, with hybrid working by agreement.


• Working hours aligned to the UAE working week.


• The role will require regular interaction with colleagues and advisers across multiple jurisdictions and time zones.