Company Secretary

Mediclinic Middle East; Dubai; On-site; AED 335,000 - 670,000; Full time

Job summary

Mediclinic Middle East is seeking an experienced Company Secretarial lead to manage governance, statutory records and corporate reporting across Mediclinic entities in the UAE. You will advise the Board and Executive Management and ensure compliance with applicable laws and governance standards.

The role requires a Fellow of the ICSA or a law degree, at least five years in a large corporate environment, and strong drafting, meeting management and Arabic language skills.

Qualifications

• Fellow of the Institute of Company Secretaries or equivalent professional qualification.
• Minimum 5 years' company secretarial experience in a large, complex corporate environment.
• Strong knowledge of governance, board administration, statutory reporting and regulatory compliance.

Responsibilities

• Lead governance of Board, committees and shareholder meetings; manage agendas, minutes and resolutions.
• Provide expert company secretarial and governance advice to the Board and Executive Management.
• Coordinate statutory, regulatory, governance and corporate reporting across jurisdictions.
• Oversee shareholder registers, corporate records, licences and entity-management tasks.
• Monitor changes in corporate laws and governance requirements and respond accordingly.
• Support corporate transactions including restructurings and M&A activities.
• Draft and review commercial agreements and corporate instruments within scope.
• Coordinate with external counsel, regulators and service providers.
• Oversee ESG governance and related disclosures.
• Strengthen governance systems, records, controls and processes.

Skills

MS Office

Governance

Drafting skills

Board administration

English communication

Arabic language skills

Shareholder administration

UAE Companies Act

Regulatory compliance

Education

ICSA Fellow

Law degree

Job description

Mediclinic Corporate Office Dubai | Dubai | United Arab Emirates

MAIN PURPOSE OF JOB

To lead and manage the company secretarial, corporate governance and corporate reporting requirements of Mediclinic Middle East and its associated entities, ensuring effective Board and shareholder governance and compliance with applicable statutory, regulatory and governance requirements. The role provides expert guidance to the Board and Executive Management, maintains robust corporate governance practices and statutory records, and supports corporate transactions and related corporate legal requirements across applicable jurisdictions.

KEY RESPONSIBILITY AREAS

• Leading the administration and governance of Board, Board Committee and shareholder meetings, including agendas, papers, minutes, resolutions and follow-up of governance actions.
• Providing expert company secretarial and corporate governance advice to the Board and Executive Management.
• Coordinating statutory, regulatory, governance and other corporate reporting and disclosure requirements across applicable jurisdictions.
• Managing shareholder governance, statutory registers, corporate records, licences, registrations and other entity-management requirements.
• Monitoring changes in applicable corporate laws, regulations and governance requirements and ensuring appropriate organisational response.
• Supporting corporate transactions and restructuring, including acquisitions, divestments, incorporations, branch establishments, liquidations and related corporate actions.
• Drafting and reviewing commercial agreements, corporate legal documentation, resolutions, powers of attorney and other corporate instruments within the authorised scope of the role.
• Coordinating external legal counsel, regulatory authorities, corporate service providers and other professional advisers.
• Overseeing relevant sustainability/ESG governance and reporting requirements and supporting associated corporate disclosures.
• Leading Company Secretarial Administration support and continuously strengthening governance systems, records, controls and ways of working.

Required Education

Candidates should be a Fellow Member of the Institute of Company Secretaries and/or hold a legal degree in Law. Where professionally qualified in company secretarial practice, a legal degree and admission as an attorney/lawyer would be desirable.

Required Experience

Candidates should have a minimum of five years' company secretarial experience within a large and complex corporate environment, with demonstrated experience in corporate governance, Board and shareholder administration, statutory and regulatory compliance, corporate reporting, entity management, corporate transactions and commercial agreements. Experience coordinating with regulatory authorities, external legal counsel and corporate service providers across multiple jurisdictions is required. Previous experience within healthcare and/or a complex multi-entity corporate environment would be highly desirable.

Required Job Skills And Knowledge

• Computer literacy and proficiency in MS Office applications
• Corporate governance laws and regulations
• Drafting skills
• Knowledge of statutory documents required for compliance with relevant UAE laws and regulations
• Meeting management and minute taking
• Shareholder Administration Management
• UAE Corporate laws (Companies Act)
• Verbal and written communication skills in English
• Shareholder administration management
• Statutory document requirements for compliance
• Basic Arabic language skills

All applicants will be considered, with the understanding that preference will be given to the designated groups in accordance with the United Arab Emirates Emiratization Program.