Business Operations Coordinator (1 year Fixed Term, 3 days per week)

CNN; Abu Dhabi; Hybrid; AED 120,000 - 200,000; Part time

Job summary

A leading news organization in Abu Dhabi seeks a Business Operations Coordinator. This part-time role involves ensuring legal compliance, managing employee support, and overseeing expenses. The ideal candidate should have a strong understanding of UAE business practices and be proficient in business operations. This position offers the opportunity to work in a dynamic environment within a renowned media company.

Qualifications

• Strong business operations, analytical and project experience is preferred.
• Advanced understanding of UAE business practices and customs is essential.
• Must demonstrate strong organizational skills and be proficient in Microsoft Office, especially Excel.

Responsibilities

• Ensuring legal documentation is up to date.
• Employee support for travel and onboarding.
• Expense management and AP processing.

Skills

Analytical skills

Organizational skills

Proficiency in Microsoft Office

Interpersonal skills

Fluency in English

Job description

Overview

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

We are the now and the next. The power behind the people building the future. We are born from the spirit of innovation. We are created from the idea that people around the world want more, need more, deserve more. We are the home of the global digital revolution. We are CNN.

To see what it’s like to work at CNN, follow @WBDLife on Instagram and X!

Your New Role

CNN International is seeking a Business Operations Coordinator to join our team in Abu Dhabi. This position reports to the Manager, CNNI Business Operations in Abu Dhabi and will support broadcast news operations in the UAE which is primarily based in Abu Dhabi.

Please note: This is a fixed term role for a period of one year. The role is part-time with three days in the office each week and salary prorated to those three days.

Your Role Accountabilities

• Ensuring that all local Business Trade Licenses, Filming Permits, Press Cards, other legal documentation, as well as the local Chamber of Commerce Bank Guarantee letters are in place and up to date – issued by our CNN/Warner/Media Treasury/Finance/Legal Teams in CNN Atlanta and the UAE Government.
• Employee Support: Concur support, GBT and travel booking assistance, Humanity/ Workday tracking, etc.
• All NOCs and salary specification letters to the various government departments, banks, landlords, foreign embassies, private companies for filming, etc.
• New joiners/Onboarding: Visa application process, Emirates ID, medical insurance and relocation assistance i.e. short-term hotel bookings and flights, UAE visas for employee and family members, set up of log-ons and e-mail accounts, security IDs, onboarding coordination for freelancers and interns as required (working closely with GPS and EMEA HR).
• AP Processing: Code, track, and approve invoices ensuring accurate allocations. Manage vendor and independent contractor setup. Maintain strong vendor relationships, coordinate payments, respond to invoice inquiries, and gather supporting documentation as needed.
• Expense Management: Review and process T&E reports in Concur in line with management direction and approval. Monitor cash advances where applicable and train staff on system usage as needed.
• Bureau accounting support: Activities include but are not limited to scan and file related documents, standard account reconciliation, invoice/payment encoding and cash advance documentation
• Administrative Duties: Contract filing, contact lists updating and organizing mail, company vehicles registration and maintenance coordination. Review and approve office supply acquisitions, as well as monitor and maintain office supplies inventories, contracts, costs savings, etc.
• Serve as the office liaison with TwoFour54, Security and Maintenance to ensure a safe working environment for all staff. This includes maintenance, evacuation plans, risk management, and others.
• Support for PR/Corporate events as required.
• Working three days per week in the office as part of a weekend/out of hours cash/gear call out rotation team. Support/assignments outside of working hours will be required occasionally for breaking news.

Qualifications & Experience

• Strong business operations, analytical and project experience is preferred.
• Advanced understanding of UAE business practices and customs is essential.
• Must demonstrate strong organizational skills and be proficient in Microsoft Office, especially Excel.
• Experience managing corporate projects is a plus.
• Excellent command of spoken and written English. Fluency in additional languages is a plus.
• Must be accurate, detail-oriented, analytical, a good communicator, and have strong interpersonal skills.
• Must show initiative; be self-motivated and work well under pressure in a fast-paced environment. A team player with patience is essential.

How We Get Things Done

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.