Bilingual Administrative Coordinator - Office of the Chancellor

Ajman University; Ajman; On-site; AED 65,000 - 90,000; Full time

Job summary

Ajman University seeks an experienced administrative professional to support the Chancellor’s Office in Ajman. The role involves screening calls, greeting visitors, coordinating meetings and events, preparing documents, and handling correspondence in English and Arabic.

The ideal candidate will possess a Bachelor’s degree in business administration or a related field and 3–5 years of directly relevant experience, with strong organizational and leadership abilities to guide junior staff.

Qualifications

• Bachelor’s degree in business administration or related field.
• 3–5 years of related experience.

Responsibilities

• Screen and handle telephone communications, greet visitors, and address administrative inquiries.
• Organize and facilitate meetings and special events; schedule venues, attendees, agendas, and facilities; take minutes and follow up.
• Prepare documents and correspondence; manage incoming/outgoing mail and responses.
• Draft, prepare, and edit presentations as requested.
• Translate documents between Arabic and English.
• Coordinate travel arrangements for the office.
• Maintain filing systems and update databases; manage records.
• Guide junior staff or trainees in related support activities.
• Order, replenish, and maintain office supplies and equipment.
• Support professional development through training and workshops.
• Perform miscellaneous duties as assigned.

Skills

Organizational skills

Interpersonal communication

Written communication

Meeting coordination

Customer service

Database management

Planning and scheduling

Leadership and mentoring

Bilingual English/Arabic

Education

Bachelor’s degree in business administration or related field

Job description

Ajman University seeks an experienced administrative professional to support the Chancellor’s Office in Ajman. The role involves screening calls, greeting visitors, coordinating meetings and events, preparing documents, and handling correspondence in English and Arabic.

The ideal candidate will possess a Bachelor’s degree in business administration or a related field and 3–5 years of directly relevant experience, with strong organizational and leadership abilities to guide junior staff.