Administrative Officer

Ajman University; Ajman; Vor Ort; AED 60.000 - 90.000; Vollzeit

Zusammenfassung

Ajman University in the United Arab Emirates is seeking a dedicated administrative assistant to support the Office of the Chancellor on-site. The role involves coordinating meetings, handling correspondence, translating between Arabic and English, and ensuring smooth daily operations.

The ideal candidate holds a Bachelor's in business administration, has 3-5 years related experience, strong organizational and communication skills, and the ability to lead junior staff.

Qualifikationen

• 3-5 years of experience directly related to duties.
• Bachelor's degree in business administration or a related field.
• Fluency in English and Arabic.
• Ability to manage meetings and events.
• Strong writing, editing, and presentation skills.

Aufgaben

• Provides support to all stakeholders by screening calls, greeting visitors, and addressing inquiries.
• Organizes and facilitates meetings and events, schedules venues, attendance and agendas.
• Takes minutes and follows up on action items.
• Drafts, prepares, and edits documents and correspondence.
• Translates documents between Arabic and English.
• Manages travel arrangements for the office.
• Maintains and updates office records and filing systems.
• Guides junior staff and trainees as needed.
• Orders and maintains office supplies and equipment.
• Supports professional development through education programs and workshops.
• Performs miscellaneous duties as assigned.

Kenntnisse

Administrative support

Organizational skills

Communication skills

Bilingual English/Arabic

Meeting coordination

Leadership guidance

Ausbildung

Business admin degree

Jobbeschreibung

Work Mode: On-site

Date Posted: 26 October 2026

Job Reference/ID: 556

Job Description / Role

Coordinates, oversees, and/or performs various support activities, secretarial services, and confidential assignments for the Office of the Chancellor.

The role reports to the Director, Office of the Chancellor.

Key Responsibilities

• Provides support to all stakeholders, including faculty, staff, students, and others, by screening and handling telephone communications, greeting and directing visitors, and addressing administrative issues and inquiries.
• Organizes and facilitates meetings and special events, scheduling and coordinating dates, times, venues, attendance, agendas, and facilities.
• Takes minutes and provides administrative support and follow-up on matters arising from meetings.
• Composes and prepares documents and correspondence for the office; handles incoming and outgoing correspondence and prepares responses as appropriate.
• Drafts, prepares, and edits presentations as requested.
• Translates documents from Arabic to English and vice versa.
• Handles the travel arrangements for the office.
• Gathers, enters, and updates data to maintain the office’s records and databases, as appropriate; establishes and maintains the filing system/archive of the office.
• Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities.
• Orders, replenishes, and maintains office supplies and equipment.
• Enhances professional growth and development through participation in educational programs, in-service meetings, and workshops.
• Performs miscellaneous job-related duties as assigned.

Experience Required

• 3- 5 years of experience directly related to the duties and responsibilities specified.

Education Qualifications

• Bachelor’s degree in business administration or a related field.

Skills Required

• Strong organizational skills and the ability to prioritize workflow.
• Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
• Ability to create, compose, and edit correspondence, presentations, and other written materials.
• Ability to coordinate and organize meetings and/or special events.
• Knowledge of planning and scheduling techniques.
• Ability to provide leadership and guidance to administrative support staff and/or students.
• Fluency in English and Arabic.

Employment / Job Type: Full Time

Nationality: UAE National (Emiratisation)

About the Company

A private university in the UAE offering undergraduate and postgraduate programmes across engineering, business, health sciences, law, media, architecture and humanities. It combines teaching with research and community engagement, employing academic and administrative staff.

Company Industry: Education

Department / Functional Area: Office of the Chancellor

Closing Date: 30 December 2026