Assistant to the Managing Partner - CAA Portas

Global Sports Jobs Limited; Dubai; On-site; AED 180,000 - 260,000; Full time

Job summary

Global Sports Jobs Limited is seeking an Executive Assistant to the Managing Partner in Dubai. The role acts as the primary gatekeeper and proxy, coordinating across multiple time zones and ensuring seamless diary, travel, and office logistics for the Dubai office and regional teams.

You will support senior leaders, liaise with high-net-worth clients and international stakeholders, plan meetings, and manage logistics with discretion, flexibility, and a proactive, solutions-oriented mindset,

Qualifications

• Executive Assistant experience supporting C-suite.
• Strong organisational and time-management skills.
• Professional, solutions-oriented, proactive attitude.
• Ability to work autonomously and in a team.
• Excellent communication and stakeholder liaison.
• Experience coordinating across multiple time zones.
• Willingness to travel occasionally.

Responsibilities

• Act as primary internal contact for the Managing Partner.
• Manage complex diary across multiple time zones.
• Arrange travel: itineraries, visas, expenses.
• Plan quarterly Partner meetings and minutes.
• Oversee Dubai office administration.
• Coordinate group connectivity initiatives and events.
• Support business development tracking prospects and deliverables.
• Assist HR with regional trips and initiatives.
• Provide strategic support to regional Partners and international offices.
• Handle ad-hoc duties as required.

Skills

Executive support

Calendar management

Travel coordination

Time zone coordination

VIP liaison

MS Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

About the Role

The Assistant to the Managing Partner acts as the primary gatekeeper and proxy for the Managing Partner, while serving as a key connector across the wider CAA Sports network. With the Managing Partner travelling frequently, the role requires high autonomy, seamless operation across multiple time zones, and flexibility outside standard working hours. The position supports the Managing Partner and wider regional and international teams, including office management for the Dubai office and coordination with regional HR and other Partners.

Key Responsibilities

• Act as the primary internal point of contact before the Managing Partner.
• Manage complex and proactive diary arrangements across multiple time zones, anticipating constant schedule shifts.
• Manage frequent business travel, including itinerary planning, bookings, logistics, visas, and expenses.
• Manage quarterly Partner meetings and other meetings as required, including planning in-person meetings in varying geographic locations, attending meetings, preparing and distributing minutes, and following up on action points.
• Oversee office management and administration for the Dubai office.
• Coordinate group-wide connectivity initiatives, including engagement and team-building events and cross-business projects.
• Support proactive business development by tracking project prospects and pipeline, chasing client deliverables, and initiating introductory and follow-up meetings.
• Assist the regional HR team with logistics, coordination, and execution during regional trips and initiatives.
• Provide strategic support to other regional Partners and international offices as required by group initiatives.
• Undertake any other ad-hoc duties as requested.

Required Experience & Qualifications

• Proven experience operating at an Executive Assistant level, supporting C-suite executives.
• Strong organisational and time-management skills, with excellent attention to detail.
• Professional manner with a positive, solutions-oriented attitude.
• Ability to thrive in a fast-paced environment and work both autonomously and within a team.
• Exceptional communication and relationship-building skills, with experience liaising with high-net-worth clients, government institutions, and international stakeholders.
• Comfortable coordinating across multiple international time zones and managing complex multi-destination travel.
• High emotional intelligence and sound judgement, with the ability to make operational decisions autonomously.
• Proficient in Microsoft Office, including Word, PowerPoint, and Excel.
• Experienced and at ease in a VIP and high-profile environment.
• Willingness to work beyond standard hours occasionally, including some weekends, and willingness to travel occasionally.
• Excellent verbal and written communication skills.

Preferred Skills

• Experience within a consultancy or professional services environment.

Workplace

• Dubai office

About the Company

CAA Portas, a division of Creative Artists Agency (CAA), is a leading management consulting firm dedicated to sport. CAA is a leading entertainment and sports agency with global expertise in film, television, music, theatre, sports, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, brand marketing and licensing, executive search, games, and philanthropy, among other areas. Founded in 1975, CAA is headquartered in Los Angeles and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.