Assistant to the Managing Partner

Creative Artists Agency; Dubai; Hybrid; AED 240,000 - 360,000; Full time

Job summary

CAA Portas in Dubai seeks an Executive Assistant to the Managing Partner. The role requires high autonomy, seamless diary management across multiple time zones, frequent international travel, and discretion supporting a VIP environment.

You will coordinate meetings, travel logistics, visas, and expenses; prepare minutes; and act as a key connector within the wider CAA Sports network. Prior experience with C-suite executives and professional services is preferred.

Qualifications

• Proven experience at executive assistant level supporting C-suite executives.
• Ability to manage complex calendars across multiple time zones.
• Experience liaising with high-net-worth clients and international stakeholders.

Responsibilities

• Act as primary contact for the Managing Partner; manage diary across time zones.
• Plan frequent business travel itineraries, bookings, visas and expenses.
• Coordinate meetings, prepare minutes and follow-up on actions.
• Provide cross-office coordination and project support within the network.
• Assist regional HR logistics and ad-hoc duties as required.

Skills

Executive Assistant

C-suite support

Diary management

Travel coordination

Time-zone coordination

Stakeholder liaison

VIP environment

Tools

Microsoft Office

Outlook

Travel logistics tools

Job description

JOB DESCRIPTION

CAA Portas a division of leading entertainment and sports agency Creative Artists Agency CAA is the leading management consulting firm dedicated to sport At CAA Portas we believe in the power of sport and physical activity to transform lives communities and nations We provide inspirational leadership to power this transformation having fun and showing the passion for doing what we love We help sports leaders across the world on their most important complex and urgent challenges and opportunities to achieve more for their organisations such as Delivering significant and sustainable business performanceTransforming organisations and developing future sport leadersDriving increased and more effective funding into sportAchieving lasting positive change in societyThe AgencyCreative Artists Agency CAA is a leading entertainment and sports agency with global expertise in film television music theatre sports digital media publishing sponsorship sales and endorsements media finance consumer investing fashion brand marketing and licensing executive search games and philanthropy among other areas Distinguished by its culture of collaboration and exceptional client service CAA s diverse workforce identifies innovates and amplifies opportunities for the people and organizations that shape culture and inspire the world CAA founded in 1975 is headquartered in Los Angeles and has offices in New York Nashville Memphis Chicago Miami London Munich Geneva Stockholm Shanghai and Beijing among other locations globally For more information please visit www caa com OverviewThe Assistant to the Managing Partner acts as the primary gatekeeper and proxy for the Managing Partner while serving as a key connector across the wider CAA Sports network With the Managing Partner travelling frequently this role requires high autonomy seamless multiple time zone operation and flexibility outside standard working hours

RESPONSIBILITIES

Act internally as the primary point of contact before the Managing Partner Proactive complex diary management across multiple time zones anticipating constant schedule shifts Full management of frequent business travel itinerary planning bookings logistics visas and expenses Manage quarterly Partner meetings and other meetings as required plan in-person meetings geographic locations may vary attend meetings prepare and distribute minutes and follow-up on action points Office management and administration of the Dubai office Coordinate group-wide connectivity initiatives engagement and team building events and cross-business projects Proactive business development support tracking project prospects and pipeline chasing client deliverables and initiating intro and follow-up meetings Assist the regional HR team with logistics coordination and execution during their regional trips and initiatives Provide strategic support to other regional Partners and international offices as required by group initiatives Any other ad-hoc duties as requested

REQUIREMENTS

Essential: Proven experience operating at an Executive Assistant level, supporting C-suite executives, ideally within a consultancy or professional services environment Strong organisational and time-management skills, with excellent attention to detail Professional manner with a positive, solutions-oriented attitude Ability to thrive in a fast-paced environment Exceptional communication and relationship-building skills, with experience liaising with high-net-worth clients, government institutions, and international stakeholders Comfortable coordinating across multiple international time zones and managing complex multi-destination travel High emotional intelligence and sound judgment, with the ability to make operational decisions autonomously Proficient in Microsoft Office, including Word, PowerPoint, and Excel Ability to thrive in a fast-paced environment and work both autonomously and within a team Experienced and at ease in the VIP and high-profile environment Willingness to work beyond standard hours occasionally, including some weekends, and willingness to travel occasionally Excellent verbal and written communication skills #LI-DNI