Global Executive Assistant to Managing Partner

Creative Artists Agency; Dubai; On-site; AED 300,000 - 480,000; Full time

Job summary

Creative Artists Agency (CAA) Portas in Dubai seeks an Executive Assistant to the Managing Partner, acting as the primary gatekeeper and connector across the CAA Sports network. With the Managing Partner traveling frequently, the role requires high autonomy, seamless multi-time zone operation, and flexibility beyond standard hours.

You will manage complex travel, diary coordination, meetings, and minutes, support regional HR and business development, and assist with office administration for the

Qualifications

• Proven experience operating at an Executive Assistant level, supporting C-suite executives.
• Strong organisational and time-management skills with attention to detail.
• Professional manner with a positive, solutions-oriented attitude.
• Ability to thrive in a fast-paced environment.
• Experience liaising with high-net-worth clients, government institutions, and international stakeholders.
• Comfortable coordinating across multiple international time zones and multi-destination travel.

Responsibilities

• Act internally as the primary gatekeeper for the Managing Partner and a key connector across the wider CAA Sports network.
• Proactive, complex diary management across multiple time zones, anticipating constant schedule shifts.
• Full management of frequent business travel, itinerary planning, bookings, visas, and expenses.
• Manage quarterly Partner meetings and other meetings as required; plan in-person meetings, attend meetings, prepare and distribute minutes, and follow-up on action points.
• Office management and administration of the Dubai office.
• Coordinate group-wide connectivity initiatives (engagement and team building events, and cross-business projects).
• Proactive business development support, tracking project prospects and pipeline, chasing client deliverables, and initiating intro and follow-up meetings.
• Assist the regional HR team with logistics, coordination, and execution during their regional trips and initiatives.
• Provide strategic support to other regional Partners and international offices as required by group initiatives.
• Any other ad-hoc duties as requested

Tools

Word

PowerPoint

Excel

Job description

Creative Artists Agency (CAA) Portas in Dubai seeks an Executive Assistant to the Managing Partner, acting as the primary gatekeeper and connector across the CAA Sports network. With the Managing Partner traveling frequently, the role requires high autonomy, seamless multi-time zone operation, and flexibility beyond standard hours.

You will manage complex travel, diary coordination, meetings, and minutes, support regional HR and business development, and assist with office administration for the