Assistant Shipping Executive

GAC Group; Sharjah; On-site; AED 100,000 - 167,000; Full time

Job summary

GAC Group is seeking a dedicated Operations Assistant to join our team in Sharjah to support vessel handling and related services, ensuring timely and professional completion while maintaining accurate records and invoices.

You will create service records in the operations system, liaise with suppliers for invoicing, assist with vessel visits, respond to customer queries, renew Government IDs on time, and ensure PPE is available and used correctly; freshers may be considered with appropriate

Qualifications

• Minimum graduate with university degree or equivalent.
• Knowledge of location and traffic rules; port/customs rules and regulations.
• Proactive, well-dressed, and mannered.
• Knowledge of written & spoken English.
• Good knowledge of computer and phone usage.
• 1+ year experience in a similar field; freshers considered with assessment and development plans.

Responsibilities

• Assist in operational matters in relation to vessel handling to ensure timely and professional completion of services.
• Create service records in the operational system to assure all services rendered are accurately recorded for invoicing purposes.
• Ensure supplier invoices related to the jobs are received in the supplier invoice management system and liaise with suppliers for any invoicing requirements.
• Support the Operations team with vessel visits or attendance as needed.
• Assist with customer queries and requirements regarding services rendered.
• Help in promptly passing operationally closed job files on for Invoicing.
• Ensure on-time renewal of company-provided Government IDs.
• Assure availability and proper use of Personal Protection Equipment (PPE) as required.

Skills

Location & traffic rules knowledge

Port & customs rules knowledge

Professional appearance

English communication

Computer & phone proficiency

Education

University degree or equivalent

1+ year experience in similar field

Job description

We are seeking a dedicated Operations Assistant to join our team and assist with operational matters related to vessel handling. The ideal candidate will ensure timely and professional completion of services while maintaining accurate records and invoices.

Duties will include:

• Assist in operational matters in relation to vessel handling to ensure timely and professional completion of services.
• Create service records in the operational system to assure all services rendered are accurately recorded for invoicing purposes.
• Ensure supplier invoices related to the jobs are received in the supplier invoice management system and liaise with suppliers for any invoicing requirements.
• Support the Operations team with vessel visits or attendance as needed.
• Assist with customer queries and requirements regarding services rendered.
• Help in promptly passing operationally closed job files on for Invoicing.
• Ensure on-time renewal of company-provided Government IDs.
• Assure availability and proper use of Personal Protection Equipment (PPE) as required.

Requirements

Educational Qualification: Minimum Graduate with University degree or equivalent.

Professional Qualification: Knowledge of location and traffic rules; port/customs rules and regulations.

Specialist Knowledge: Proactive, well-dressed, and mannered.

Communication / Language: Knowledge of written & spoken English.

Computer Aptitude: Good knowledge of computer and phone usage.

Detailed Experience Levels: +1 year experience in a similar field. Freshers can also be considered, by assessing their academics, personality, and aptitude for the job. Necessary plans should be in place to develop their skills and competencies.