Assistant Project Manager

Seddiqi Holding; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Seddiqi Holding in Dubai is seeking an Associate Project Manager to maintain and update project plans, milestone summaries, risk logs, and cost tracking across retail initiatives.

The role supports project managers, analyzes brand designs for feasibility, coordinates with engineers, contractors, and procurement, and ensures documentation, timelines, and budgets are kept current; prior UAE experience is required.

Qualifications

• Bachelor degree or equivalent in Business Admin, Real Estate, or related fields.
• 5–8 years of job-related experience in project administration or coordination.
• Minimum 3 years UAE work experience.

Responsibilities

• Support Project Managers in assigned projects.
• Analyse brand designs for feasibility, logistics, cost, etc.
• Coordinate with stakeholders/vendors on timeline and budget.
• Provide weekly progress update reports throughout project lifecycle.
• Assist with contracts, filing, updates, and office-field coordination during construction.
• Track progress and quality of work across design disciplines/trades.

Skills

Project coordination

Scheduling

Stakeholder communication

Vendor coordination

Education

Bachelor degree or equivalent in Business Admin; Real Estate or related fields

Job description

Job Description:

The Associate Project Manager is responsible for the maintenance and updating of project plans - including milestone summary, key issues, risks, benefits, summary of costs incurred.

Key Accountabilities

Operational

• Works with and support the Project Managers in assigned projects
• Analyse Brands designs and provide feedback to internal stakeholders on, feasibility, logistics, cost, etc..
• Understand operational needs of each brand and flag it if not being implemented.
• Provides snag's lists on store openings and follow's its competition with contractor
• Responsible for coordinating and undertaking small/whitebox/pop up projects
• Assists the Project Managers with the planning and scheduling
• Liaise with & coordinate with all stakeholders / vendors for project timeline & budget
• Provide weekly progress update reports throughout project lifecycle Assists with efficient coordination of field and office activities on assigned projects, including job scheduling activities.
• Assists with the daily details of the project, including contracts, filing, updates, and changes and assisting with the coordination of office and field activities during the construction period.
• Compiles and prepares project correspondence; site documentation, maintain data.
• Act as the point of contact and communicate project status to all participants
• Interacts with engineers, contractors, and estimating personnel regarding project bids and evaluation activities, pay requests and other project concerns.
• Assists the Procurement in the drafting and issuance of project proposals, RFP's, tenders, budgets, and preliminary schedules.
• Prepares project organization and communication charts.
• Attends project planning meetings and distribute minutes to all project team members.
• Tracks the progress and quality of work being performed by design disciplines/trades.
• Uses project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures.
• Coordinates with Legal Department for issuance of Contracts, Letters of Intent, Purchase Orders, etc.
• Assists the Project Manager & Procurement in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval.
• Tracks & manages change notices and change orders in the database and communicate to relevant parties in a timely manner.
• Prepares project completion documentation and ensures all required project close out documents are obtained.
• Assisting the Department with permit applications for fit outs, Police permits, mobilization of projects etc.
• Ensure proper filing of project documents and compile all relevant folders to ensure documents are easily accessible by the Department
• Support in ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.

Qualifications And Experience

Qualifications:

Essential

• Bachelor Degree or equivalent in Business Admin; Real Estate or any related fields

Previous Experience:

Essential

• 5-8 years job related experience
• Minimum 3 years' experience in Project Administration and/or Project Coordination in a retail environment
• Minimum 3 years UAE work experience

Requirements: