Administrator - Government Relations, UAE

AECOM; Dubai; On-site; AED 180,000 - 260,000; Full time

Job summary

AECOM is seeking a Government Relations Specialist to streamline administrative operations across UAE branches. You will own all administrative processes and supervise GRO Coordinators, ensuring consistent workflows and compliant document handling.

You will collaborate with internal stakeholders, maintain detailed records, and drive efficiency through standardized templates and improved communication. This role requires strong organization and cross‑site coordination in a dynamic environment.

Qualifications

• Education in business/public administration or related field.
• 4–7 years in coordinator or admin support roles, preferably in government relations or HR.

Responsibilities

• Own administrative processes across UAE government relations branches.
• Maintain trackers and databases including visa status and licensing renewals.
• Coordinate preparation, printing and delivery of official documents.
• Draft, proofread and format internal and external correspondence.
• Organize and archive team documents with version control.
• Supervise GRO Coordinators and monitor task deadlines.
• Act as central contact for process consistency across branches.
• Develop standardized templates and internal forms.

Skills

Administrative skills

Team leadership

Communication

MS Office

SharePoint

Education

Diploma/Bachelor in Business Administration or Public Administration

Tools

MS Office

SharePoint

Job description

We are seeking a highly organized and proactive Government Relations Specialist to support and streamline the administrative operations of our Government Relations Team across the UAE. This role is key to enhancing internal efficiency and ensuring smooth coordination between branches. The successful candidate will be responsible for managing 100% of the teams administrative workload supervising the GRO Coordinators across the UAE and collaborating closely with team members.

Key Responsibilities:

Administrative Ownership

• Own and manage all administrative processes related to government relations across AECOMs UAE branches
• Maintain and update trackers logs and databases (residence visa status classification records licensing renewals etc.)
• Coordinate the preparation printing and delivery of official documents/applications
• Draft proofread and format internal and external correspondence
• Organize and archive team documents digitally and physically ensuring easy retrieval and version control

Team Supervision

• Supervise and provide daily support to the GRO Coordinators across branches
• Monitor task assignments set deadlines and follow up to ensure completion
• Serve as a central point of contact for internal process consistency across branches
• Assist the Government Relations Manager in implementing team-wide administrative standards

Process Improvement & Communication

• Create and maintain standardized templates and internal forms used by the GRO team
• Flag process gaps and propose solutions for improved efficiency and compliance
• Communicate effectively with internal stakeholders to gather and organize required documentation
• Provide clear instructions and support to team members regarding admin procedures

Skills & Competencies

• Strong administrative and organizational skills with attention to detail
• Proven ability to lead junior staff or coordinate multi-site teams
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word Excel PowerPoint Outlook SharePoint)
• Familiarity with UAE government platforms (MOHRE GPSSA GDRFA) is a plus

Personal Attributes

• Proactive and solution-oriented
• Highly dependable and discreet with sensitive documents
• Strong time management and ability to prioritize tasks independently
• Collaborative team player who can work across multiple locations

Qualifications :

Education & Experience

• Diploma or bachelors degree in Business Administration Public Administration or related field
• Minimum 4 - 7 years of experience in a coordinator or administrative support role
• Prior experience in government relations and/or HR is preferred

Additional Information :

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work optionswell-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan.

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at .

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time