Administrator

Duserve Facilities Management; Dubai; Presencial; AED 60.000 - 100.000; Jornada completa

Descripción de la vacante

Duserve in Dubai is seeking an Administrator to provide comprehensive administrative support across Finance, Customs and Inventory. The role requires exceptional organizational skills and the ability to handle a wide range of duties with tact and professionalism.

The successful candidate will work closely with Finance, Customs and inventory teams to coordinate audits, manage documentation, analyze data and prepare reports for management.

Formación

• University graduate in supply chain and logistics preferred.
• Excellent knowledge of Excel and PowerPoint.
• Knowledge of PowerBI and SAP.
• 2–3 years working experience in similar role is advantageous.
• Understand numbers and trends and can analyze data.
• Able to communicate clearly to senior management.
• Strong Analytical and report writing skills.
• Able to work independently with minimal supervision.

Responsabilidades

• Coordinate all audit requirements for internal and external audits.
• Maintain files and binders related to audit, inventory, and customs.
• Coordinating audits with other departments with an organization such as human resources or accounting.
• Applying internal control to prevent errors from occurring.
• Execute operational procedures to ensure compliance with industry standards or legal requirements.
• Maintain / Execute policies and procedures to ensure compliance with laws and regulations.
• Preparing reports summarizing audit findings and recommendations for corrective action.
• In-charge of cargo which is meant for exportation and handling necessary paperwork for packing/unpacking of cargo.
• Inspecting cargo containers to ensure that they are properly labeled and sealed.
• Ensuring that shipped goods are delivered/received in the right condition.
• Handles documentation related to the shipments, including insurance forms and dispatch forms.
• Interpreting laws, regulations and policies regarding trade and travel to ensure compliance.
• Collecting data such as prices, volumes, weights, foreign exchange rates and other statistics.
• Inspecting cargo at the facility to ensure that they are safe to ship.
• Coordinating with all the authorities to ensure proper delivery of the cars, spares and other items.
• Auditing records to ensure compliance with laws and regulations regarding imports and exports.
• Obtaining permits or certifications for items that enter / exit the company.
• Ensures that the shipment is compliant with the hazardous shipping compliance information.
• Keeps track of routing information.
• Develops logistics which is to be used to track changes and ensure delivery of cargo.
• Knowledge and ability to handle cars registration.
• Knowledge and ability to fulfill local requirements for import and export for cars coming temporarily from outside UAE.
• Preparing reports on inventory levels and recommending purchase orders or sales based on trends in usage rates.
• Reviewing inventory records to ensure that they are accurate and up to date.
• Monitoring physical inventory levels and ordering additional inventory when needed to meet the demand.
• Performing reconciliation of inventory records with external entities.
• Monitoring inventory levels to ensure that they within the acceptable ranges.
• Reviewing inventory date and initiating follow-up actions with suppliers or manufacturers when inventory levels drop too low.
• Creating and maintaining an inventory of all inventory items held by the company.

Conocimientos

Excel

PowerPoint

PowerBI

SAP

Data analysis

Report writing

Independent work

Educación

Bachelors in Supply Chain & Logistics

Herramientas

PowerBI

SAP

Descripción del empleo

The Administrator will provide comprehensive administrative support to our client. This role requires exceptional organizational and the ability to handle a wide range of administrative duties with tact and professionalism. A successful candidate will work closely with Finance , Customs and manage the inventory.

Finance

• Coordinate all the audit requirements for internal / external audit exercises
• Maintains various files, archived workpapers and binders related to audit, inventory, and customs
• Coordinating audits with other departments with an organization such as human resources or accounting
• Applying internal control to prevent errors from occurring
• Execute operational procedures to ensure compliance with industry standards or legal requirements
• Maintain / Execute policies and procedures to ensure compliance with laws and regulations
• Preparing reports summarizing audit findings and recommendations for corrective action

Customs

• In-charge of cargo which is meant for exportation
• Handling the necessary paperwork that involves the packing / unpacking of the cargo
• Inspecting cargo containers to ensure that they are properly labeled and sealed
• Ensuring that shipped goods are delivered / received in the right condition
• Handles documentation related to the shipments, including insurance forms and dispatch forms
• Interpreting laws, regulations and policies regarding trade and travel to ensure compliance
• Collecting data such as prices, volumes, weights, foreign exchange rates and other statistics
• Inspecting cargo at the facility to ensure that they are safe to ship
• Coordinating with all the authorities to ensure proper delivery of the cars, spares and other items
• Auditing records to ensure compliance with laws and regulations regarding imports and exports
• Obtaining permits or certifications for items that enter / exit the company
• Ensures that the shipment is compliant with the hazardous shipping compliance information
• Keeps track of routing information
• Develops logistics which is to be used to track changes and ensure delivery of cargo
• Knowledge and ability to handle cars registration
• Knowledge and ability to fulfill local requirements for import and export for cars coming temporarily from outside UAE
• Preparing reports on inventory levels and recommending purchase orders or sales based on trends in usage rates
• Reviewing inventory records to ensure that they are accurate and up to date
• Monitoring physical inventory levels and ordering additional inventory when needed to meet the demand
• Performing reconciliation of inventory records with external entities
• Monitoring inventory levels to ensure that they within the acceptable ranges
• Reviewing inventory date and initiating follow-up actions with suppliers or manufacturers when inventory levels drop too low
• Creating and maintaining an inventory of all inventory items held by the company.

Requirement

• University Graduate in supply chain and logistics is preferred.
• Excellent knowledge of Excel and PowerPoint
• Knowledge of PowerBI and SAP
• 2 – 3 years working experience in similar role will be an advantage
• Understand numbers and trends and can analyze data
• Able to communicate clearly to senior management
• Strong Analytical and report writing skills
• Able to work independently with minimal supervision