Administrative Officer - Fleet

AL Nabooda Automobiles LLC.; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading automobile distributor in Dubai is seeking an Administrative Officer to provide support to the sales team. Responsibilities include coordinating sales activities, maintaining invoicing records, and ensuring proper documentation for vehicles. Candidates must have UAE administrative experience and proficiency in Advanced Excel. The role offers a competitive salary, benefits, and opportunities for professional growth.

Benefits

Competitive salary with performance-based bonuses

Comprehensive benefits package including health insurance

Opportunities for professional development

Qualifications

• UAE/Middle East Administrative experience is required.
• Experience working in a team setting is essential.
• Proficient in Advanced Excel.

Responsibilities

• Provide administrative support to the sales team including filing and reporting.
• Coordinate with sales consultants to centralize orders and check vehicle readiness.
• Maintain invoicing records and monitor transactions.
• Ensure correct documentation for demonstration vehicles.

Skills

Organizational skills

Attention to detail

Teamwork

Advanced Excel

Job description

Overview

Join Our Team as an Administrative Officer!

Are you a detail-oriented professional with strong organizational and administrative skills? Do you excel at supporting operations, coordinating tasks, and ensuring smooth day-to-day functions in a fast-paced environment? If so, we want you on our team!

About Us

Since 1976, Al Nabooda Automobiles has been committed to delivering excellence by offering our customers a diverse range of products and services that meet the high standards of the prestigious brands we represent. Our ongoing investment in premium service equipment and our team of dedicated and skilled professionals have cultivated a growing base of satisfied customers.

Al Nabooda Automobiles LLC is the exclusive authorized distributor for Audi, Porsche, and Volkswagen in Dubai and the Northern Emirates.

With twelve state-of-the-art showrooms and service centers across Dubai, Sharjah, and Fujairah, our expert workforce is focused on maintaining exceptional service and quality standards.

What You\'ll Do

Sales Administration & Coordination

1. Provide professional and accurate administrative support to the sales team such as filing, printing, compiling and reporting
2. Coordinate with sales consultant, centralise all orders, check that cars due for delivery go through the PDI process and are ready for customer pick up.
3. Assist in inspecting cars when received from logistics to ensure that there is no damage and all relevant documentation is with each vehicle.
4. Update stock & sales reporting on regular basis
5. Maintain accurate manufacturer & supplier contact list

Demonstration Vehicles

1. Ensure that the correct documentation is kept with each demonstration vehicle.
2. Check that customers have provided driving licence and all documentation has been completed prior to every test drive.

Operational

1. Handle invoicing including margin checks for retail, fleet & corporate customers
2. Maintain payment records, monitor transactions and maintain filing system
3. Attend regular staff meetings, using them as a basis for the communication of any ideas for improvement in processes or cost savings.

Personal Development

1. Identify any personal training and development requirements, relevant to the current role and attend appropriate training.
2. Arrange an annual appraisal with your line manager in accordance with the company’s appraisal process.

Why Join Us?

• Competitive salary with performance-based bonuses.
• Comprehensive benefits package including health insurance and more.
• Opportunities for professional development and career advancement.
• A vibrant company culture that values teamwork and innovation.

What you will need

• UAE/Middle East Administrative experience.
• Experience in working in a team.
• Experience in Advance Excel