Administrative Officer

Ladwig Consulting; Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

Ladwig Consulting advertises for an Administrative Officer for a UAE real estate developer in Dubai. The role provides operational and administrative support to development projects and the corporate office, handling client documentation, SPAs, and ERP-related tasks using Oracle NetSuite.

You will coordinate with Development Departments, maintain documents, support submissions to authorities, and ensure timely communication across teams.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent documentation and administrative skills.
• Familiarity with real estate development processes.
• Strong communication and teamwork skills.
• Proficiency in MS Office and ERP systems (Oracle NetSuite preferred).
• Minimum 3 years administrative experience.
• ERP system experience is an advantage.

Responsibilities

• Coordinate with Development Departments.
• Prepare reports, letters, memos, and meeting minutes.
• Prepare and issue Reservation Forms, SPAs, Addendums, and client documents.
• Coordinate between Sales to ensure client documents are accurate and approved.
• Maintain logs for SPA issuance, client signatures, and compliance documents.
• Assist in preparing client welcome packs and communication letters.
• Maintain project documents (contracts, permits, NOCs).
• Submit renewals to authorities (Municipality, RERA, RAKEZ).
• Maintain digital and physical filing systems and document logs.
• Upload and maintain documents in Oracle NetSuite or similar ERP.

Skills

Organizational skills

Multitasking

Documentation skills

Administrative skills

Communication skills

Teamwork

Tools

Oracle NetSuite

MS Office

Job description

Dubai, United Arab Emirates | Posted on 11/25/2025

Our client, a real estate developer specialized in high-end residential projects in RAK is looking for an Administrative officer.

The Administrative Officer provides operational and administrative support to real estate development projects and the corporate office. The role involves client documentation, SPA/reservation preparation, project coordination, ERP support, authority submissions, and maintaining professional communication across departments and external.

Key Responsibilities

Project & Office Coordination

• Coordinate with Development Departments
• Prepare reports, letters, memos, and meeting minutes
• Prepare and issue Reservation Forms, SPAs (Sales & Purchase Agreements), Addendums, and client
• Coordinate between Sales, to ensure all client documents are accurate and approved.
• Maintain updated logs for SPA issuance, client signatures, compliance documents, and registration requirements.
• Assist in preparing client welcome packs, handover packs, and communication letters

Document Control & Compliance

• Maintain and organize project documents (contracts, permits, NOCs)
• Renewal submissions to authorities (Municipality, RERA, RAK DED, RAKEZ, etc.)
• Maintain digital and physical filing systems and document logs
• Ensure compliance with digital approval processes and internal document controls.ERP System Support
• Upload and maintain documents within Oracle NetSuite or similar ERP
• Ensure workflow compliance and data accuracy in the system

Client & Stakeholder Coordination

• Assist with client communication and documentation
• Email communication with clients follows ups

Requirements

• Strong organizational and multitasking abilities
• Excellent documentation and administrative skills
• Familiarity with real estate development processes
• Strong communication and teamwork skills
• Proficiency in MS Office and ERP systems (Oracle NetSuite preferred)
• Minimum 3 years administrative experience
• ERP system experience is an advantage

Compensation & Benefits Package

• Entitlement to one round-trip air ticket to the employee’s home country
• Provided upon completion of 12 months of continuous service
• Medical Insurance
• End-of-service benefits (gratuity) as per UAE Labour Law
• Annual leave entitlement as per contract
• Public holidays as per UAE law
• Standard working hours 9.00 am to 6.00. pm following company policy
• Professional development and training opportunities
• Internal growth and promotion consideration upon completion of 12 months of continuous