Administrative Officer

Client of Ladwig Consulting; Dubai; On-site; AED 89,000 - 167,000; Full time

Job summary

Our client, a real estate developer specializing in high-end residential projects, seeks an Administrative Officer in the UAE to provide operational and administrative support for development projects and the corporate office. Responsibilities include document control, contract issuance, ERP support, and coordination across departments and with clients.

The role requires handling SPA reservations, SPAs, addendums, and client communications, maintaining logs, and ensuring compliance with

Qualifications

• Minimum 3 years administrative experience.
• Real estate or construction experience preferred.
• ERP system experience is an advantage.
• Proficiency in MS Office and ERP systems (Oracle NetSuite preferred).

Responsibilities

• Project & Office Coordination.
• Coordinate with Development Departments.
• Prepare reports, letters, memos and meeting minutes.
• Prepare and issue Reservation Forms, SPAs, Sales & Purchase Agreements Addendums and client correspondence.
• Coordinate between Sales to ensure all client documents are accurate and approved.
• Maintain updated logs for SPA issuance, client signatures, compliance documents and registration requirements.
• Assist in preparing client welcome packs, handover packs and communication letters.
• Document Control & Compliance: maintain and organize project documents, contracts, permits, NOCs, renewal submissions to authorities.
• Maintain digital and physical filing systems and document logs.
• ERP System Support: upload and maintain documents within Oracle NetSuite or similar ERP.
• Ensure workflow compliance and data accuracy in the system.
• Client & Stakeholder Coordination: client communication and documentation.

Skills

Strong communication

Organization

Multitasking

Teamwork

MS Office

ERP systems

Document control

Client coordination

Tools

Oracle NetSuite

Job description

Our client a real estate developer specialized in high-end residential projects in RAK is looking for an Administrative officer The Administrative Officer provides operational and administrative support to real estate development projects and the corporate office The role involves client documentation SPA reservation preparation project coordination ERP support authority submissions and maintaining professional communication across departments and external

Key Responsibilities

Project amp Office Coordination

Coordinate with Development Departments

Prepare reports letters memos and meeting minutes

Prepare and issue Reservation Forms SPAs Sales amp Purchase Agreements Addendums and client correspondence

Coordinate between Sales to ensure all client documents are accurate and approved

Maintain updated logs for SPA issuance client signatures compliance documents and registration requirements

Assist in preparing client welcome packs handover packs and communication letters

Document Control amp ComplianceMaintain and organize project documents contracts permits NOCs Renewal submissions to authorities Municipality RERA RAK DED RAKEZ etc

Maintain digital and physical filing systems and document logs

Ensure compliance with digital approval processes and internal document controls

ERP System SupportUpload and maintain documents within Oracle NetSuite or similar ERP

Ensure workflow compliance and data accuracy in the system

Client amp Stakeholder CoordinationAssist with client communication and documentationEmail communication with clients follows ups Strong organizational and multitasking abilitiesExcellent documentation and administrative skillsFamiliarity with real estate development processesStrong communication and teamwork skillsProficiency in MS Office and ERP systems (Oracle NetSuite preferred)Minimum 3 years administrative experienceReal estate or construction experience preferredERP system experience is an advantage