Administrative Coordinator - Emirati Talent

KAIZEN Asset Management Services; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

KAIZEN Asset Management Services in the UAE seeks an Administrative Coordinator to nurture local talent and support operations with efficiency and a Kaizen mindset. The role emphasizes real estate and asset management exposure, cross-department collaboration, and stakeholder engagement across government entities.

The ideal candidate is an Emirati national, fluent in Arabic and English, and highly organized with strong communication skills.

Qualifications

• Fluency in Arabic and English (written & spoken) is essential.
• Must be Emirati National (UAE Citizen).
• University qualification; relevant certifications in business administration or real estate are a plus.
• Strong organizational skills with attention to detail and multitasking ability.
• Good communication and interpersonal skills with stakeholders at all levels.

Responsibilities

• Coordinate daily office workflows, scheduling, and meeting logistics across departments.
• Prepare, review, and organize documents, reports, and presentations in both Arabic and English.
• Maintain filing systems and ensure compliance with company standards.
• Assist with onboarding, record-keeping, and internal coordination to support team efficiency.
• Support coordination with Owners’ Associations, community committees, and service providers.

Skills

Fluency in Arabic-English

MS Office

Organizational skills

Communication skills

Education

University qualification

Tools

MS Office

Job description

Job Description:

We are seeking a motivated, detail-oriented Emirati National to join our team as Administrative Coordinator. This role is designed to nurture local talent, provide hands-on exposure to UAE’s real estate and asset management industry, and support our operations with efficiency, professionalism, and the continuous-improvement mindset that defines KAIZEN.

Key Responsibilities

Administration & Operations

• Coordinate daily office workflows, scheduling, and meeting logistics across departments
• Prepare, review, and organize documents, reports, correspondence, and presentations in both Arabic and English
• Maintain accurate digital and physical filing systems, ensuring easy retrieval and compliance with company standards
• Track and process incoming communications, inquiries, and internal requests, routing them appropriately and following up to ensure timely resolution
• Assist with onboarding, record-keeping, and internal coordination to support team efficiency

Stakeholder & Community Support

• Serve as a professional point of contact for internal teams, owners, residents, and government entities
• Support coordination with Owners’ Associations, community committees, and service providers — reflecting KAIZEN’s commitment to transparent, engaging community management
• Assist in preparing meeting agendas, taking minutes, and following up on action items
• Help coordinate community engagement, sustainability initiatives, and internal events

Data & Process Support

• Assist with data entry, basic reporting, and tracking of operational KPIs using company systems and dashboards
• Support the preparation of budgets, service charge notices, and compliance-related documentation
• Help streamline administrative processes — embracing the Kaizen mindset to suggest improvements, reduce waste, and increase efficiency
• Ensure strict confidentiality of financial, community, and stakeholder information

Emiratisation & National Development

• Participate in structured learning and mentorship to build career-ready skills in real estate, asset management, and business administration
• Represent KAIZEN with pride and professionalism, contributing to our goal of building a workforce that reflects and serves the UAE community
• Stay updated on UAE laws, regulations, and initiatives relevant to our industry — including RERA, JOPS, and local governance standards

Requirements

• Must be an Emirati National (UAE Citizen)
• University qualification; relevant certification in business administration, secretarial practice, or real estate is a plus
• Fluency in Arabic and English (written & spoken) — essential
• Strong computer literacy: MS Office (Word, Excel, PowerPoint, Outlook) and general digital tools
• Excellent organizational skills, attention to detail, and ability to multitask
• Positive attitude, willingness to learn, and commitment to continuous improvement
• Good communication and interpersonal skills — able to interact respectfully with all levels of stakeholders
• Knowledge of UAE culture, government protocols, and local practices is highly valued