Administrative Assistant MEA | Johnson & Johnson MedTech | Dubai UAE

Johnson & Johnson; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

Johnson & Johnson in Dubai is seeking a highly capable Executive Administrative Assistant to support the General Manager for the Middle East & Africa region. The role requires exceptional organization, discretion, and the ability to operate across a fast-paced, multicultural environment.

You will coordinate priorities, manage communications, and ensure leadership rhythms run smoothly. Ideal candidates bring at least 2 years in healthcare, strong English communication skills, and proficiency with

Qualifications

• Minimum 2 years experience in healthcare (preferred).
• Excellent communication and organizational skills.
• Fluent English; Arabic is a plus.

Responsibilities

• Manage a complex calendar across multiple time zones and stakeholders.
• Coordinate domestic and international travel arrangements, visas, accommodation and logistics.
• Prepare meeting materials, presentations, agendas and briefing documents.
• Screen and manage communications on behalf of the General Manager with professionalism and discretion.
• Track key actions, follow-ups and deliverables to ensure execution.

Skills

Executive support

Calendar management

Travel coordination

Communication

English fluency

Arabic a plus

Discretion

Tools

Microsoft Office

Job description

At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions is our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at .

As guided by Our Credo Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Dubai United Arab Emirates

Job Description:

About Surgery

Fueled by innovation at the intersection of biology and technology were developing the next generation of smarter less invasive more personalized treatments.

Are you passionate about improving and expanding the possibilities of surgery Ready to join a team thats reimagining how we heal Our Surgery team will give you the chance to deliver surgical technologies and solutions to surgeons and healthcare professionals around the world. Your contributions will help effectively treat some of the worlds most prevalent conditions such as obesity cardiovascular disease and cancer. Patients are waiting.

Your unique talents will help patients on their journey to wellness. Learn more at are searching for the best talent for Executive Administrative Assistant.

Purpose:

We are seeking a highly capable proactive and professional Executive Administrative Assistant to support the General Manager for the Middle East & Africa region of a leading MedTech organization.

This is a critical role within the leadership office requiring exceptional organizational capability discretion executive presence and the ability to operate effectively across a fast-paced multicultural and highly matrixed environment.

The successful candidate will act as a trusted partner to the General Manager ensuring seamless coordination of executive priorities regional activities leadership engagements and operational rhythms across multiple countries and time zones.

This role is ideal for someone who thrives in a high-performance environment anticipates needs before they arise and enjoys enabling senior leadership teams to operate at their best.

You will be responsible for:

Executive Support

• Manage a complex and dynamic calendar across multiple time zones and stakeholders.
• Coordinate domestic and international travel arrangements itineraries visas accommodation and logistics.
• Prioritize meetings and appointments aligned with business priorities.
• Prepare meeting materials presentations agendas and briefing documents.
• Screen and manage communications on behalf of the General Manager with professionalism and discretion.
• Track key actions follow-ups and deliverables to ensure execution.

Leadership & Regional Coordination

• Support coordination of regional leadership meetings town halls workshops and business reviews.
• Assist in planning leadership events customer engagements and regional conferences.
• Coordinate across multiple functions and markets within the Middle East & Africa region.
• Maintain strong relationships with internal stakeholders external partners and leadership teams.

Operational & Administrative Excellence

• Process expenses purchase orders and administrative documentation accurately and on time.
• Support onboarding coordination for new leadership team members where required.
• Maintain confidentiality of sensitive business and organizational information.
• Identify opportunities to improve administrative processes and ways of working.
• Provide ad hoc support on strategic initiatives and special projects.

Qualifications / Requirements:

Experience/Required Skills:

• Years of Experience: Minimum 2 years Experience in healthcare preferred
• Excellent communication organizational and analytical skills with enthusiasm and determined to succeed in Customer Focus innovation and self-confidence.
• Language: Ability to Speak fluent English and Arabic is a plus.

Leadership Behaviors:

• Proactive rather than reactive
• Calm under pressure
• Solutions-oriented
• Highly dependable
• Organized without being rigid
• Confident interacting with senior leaders
• Adaptable in a dynamic regional environment

Technical Specific Skills:

• Microsoft office applications

Required Skills:

Preferred Skills:

Administrative Support Business Writing Communication Contract Monitoring Customer Centricity Data Capturing Diary Management Document Management Handbooks Microsoft Office Office Administration Organizational Knowledge Organizing Presentation Development Problem Solving Process Oriented Professional Ethics Travel Planning Typing

Required Experience:

Junior IC