Executive Assistant

Siemens Healthineers AG; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Siemens Healthineers AG in Dubai seeks an experienced Executive Assistant to support the MEA Zone Management for Varian Oncology. The role requires coordinating calendars, meetings, events, travel, and confidential information across senior leaders in an international environment.

You will manage travel arrangements, expense reporting, onboarding support, and cross‑functional coordination with stakeholders and customers.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 5+ years of experience as an Executive Assistant supporting senior leadership.
• Strong communication, interpersonal, and problem-solving skills.
• Advanced proficiency in MS Office; experience with SAP is advantageous.
• Experience handling confidential information and coordinating across multiple priorities.
• Fluency in Arabic & English is mandatory; French is desirable.

Responsibilities

• Manage and maintain executive calendars and schedules.
• Coordinate internal and external meetings with senior leaders and stakeholders.
• Organize executive engagements such as lunches and dinners.
• Coordinate end-to-end travel arrangements, visas and hotels.
• Prepare travel expense reports and reimbursements.
• Support onboarding of new joiners and MEA Teams channel access.
• Coordinate cross-border communications across leadership teams.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

MS Office

SAP

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office

SAP

Job description

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

The executive assistant role is based in Dubai and will provide comprehensive administrative and operational support to the MEA Zone Management for the Varian Oncology business. It is a dynamic role requiring excellent coordination skills, attention to detail, discretion, and ability to manage multiple priorities across senior stakeholders, teams, customers, and business events. Reporting to the MEA Zone Head, the role works closely with senior leadership and stakeholders in an international environment, building strong business relationships across the wider region and contributing to a diverse, high-performing team.

Your Role:

• Manage and maintain executive calendars, including scheduling meetings, coordinating priorities, and resolving conflicts.
• Coordinate internal and external meetings with senior leaders, customers, business partners, and other stakeholders.
• Organize business lunches, dinners, and other executive engagements.
• Provide proactive administrative support and anticipate the needs of senior leadership.
• Handle ad hoc projects and other responsibilities as assigned.
• Coordinate end-to-end business travel arrangements including air tickets, hotel accommodations, airport transfers, car rentals and visas and other travel requirements.
• Prepare and submit travel expense reports and follow up on approvals and reimbursements.
• Manage event logistics including venues, meeting rooms, hotels, transportation, catering, team‑building activities, and customer meetings.
• Coordinate business card orders for senior leadership and other relevant team members.
• Support the onboarding of new joiners by coordinating welcome communications and adding new employees to relevant MEA Teams channels.
• Support quarterly NPS activities by coordinating with the MEA team through Teams to ensure database clean‑up in Unity and timely customer email notifications and rating reminders ahead of surveys.
• Facilitate communication and coordination across leadership teams and stakeholders.
• Ensure follow‑up on outstanding administrative and operational actions.
• Maintain and coordinate the renewal of key office and business documentation.

Your Expertise:

• Bachelor’s degree in Business Administration, Management or a related field.
• 5+ years of experience as an Executive Assistant, ideally supporting senior leadership in a multinational environment.
• Strong communication, interpersonal, and problem‑solving skills.
• Advanced proficiency in MS Office (Excel, PowerPoint, Outlook); familiarity with SAP, or other enterprise tools is advantageous.
• Experience managing competing priorities and confidential information in a dynamic, evolving environment.
• A strategic mindset with a strong sense of ownership and attention to detail.
• Emirati candidates are preferred.
• Fluency in both Arabic & English is Mandatory, French is highly desirable.

We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision‑making and treatment pathways.

We work together as a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, believing in each individual’s potential to contribute with diverse ideas. We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success.

As an equal opportunity employer, we welcome applications from individuals with disabilities.

As an equal opportunity employer, we welcome applications from individuals with disabilities.