Administrative Assistant, Global Corporate & Investment Banking, Dubai

Bank of America; Dubai; On-site; AED 70,000 - 110,000; Full time

Job summary

Bank of America in Dubai is seeking an experienced Administrative Assistant to support senior Global Corporate & Investment Banking bankers. This role requires high-touch calendar management, travel coordination, and confidential administration in a fast-paced, client-facing environment.

You will coordinate meetings across time zones, manage expenses, prepare materials, and ensure smooth daily operations with a strong emphasis on compliance and professional stakeholder engagement.

Qualifications

• Experience providing administrative support to senior stakeholders in a banking or financial services environment.
• Excellent written and spoken English; Arabic desirable.
• Strong calendar management and calendar coordination across time zones.
• High level of professionalism, discretion and stakeholder awareness.
• Able to manage multiple priorities with a proactive, ownership mindset.
• Ability to work independently in a high‑pressure environment.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word).
• Arabic language skills are desirable; English fluency is essential.

Responsibilities

• Diary and calendar management for senior stakeholders across multiple time zones.
• Coordinate client meetings and internal banker meetings; organize logistics and follow-ups.
• Arrange international travel, accommodations and visa requirements; manage travel requests.
• Process compliance approvals and maintain accurate records and reporting.
• Coordinate team events and internal activities; partner with global admin teams for seamless execution.

Skills

Administrative support

Client communication

Discretion & professionalism

Organizational skills

Ownership & accountability

Independence under pressure

Microsoft Office

Concur expense system

Fluent English

Tools

Concur

Concur

Job description

Job Description

Job Title: Administrative Assistant Line of Business: Global Corporate & Investment Banking Location: Dubai

Company Overview At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits. We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve. Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role‑specific responsibilities and business needs. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Job Description We are looking for an experienced Administrative Assistant with prior Investment Banking experience to join our team in our Dubai office. You will join the Investment Banking Administrative team with a focus in supporting our Bankers. Provide high-touch administrative support to senior Global Corporate & Investment Banking (GCIB) bankers, ensuring seamless coordination of client‑facing and internal activities. This role operates in a fast‑paced, relationship‑driven environment with significant exposure to senior stakeholders and international clients. This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the Banker, and responding to incoming mail. Job expectations may include assisting with organizing in‑person meetings and off‑sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner. You will act as a trusted partner who thrives in a global environment that encourages excellence, rewards high performance, develops its associates, drives innovation, demands integrity, cultivates trust and teamwork, and promotes diversity and inclusion.

Responsibilities

• Diary & Calendar Management Manage complex, high-volume calendars for senior stakeholders Prioritise and coordinate meetings across multiple time zones
• Client & Meeting Coordination Arrange meetings with clients and senior bankers Coordinate conference calls (internal and external) Prepare meeting logistics, materials and follow-ups
• Travel & Expenses Arrange international travel, accommodation and visa requirements Process travel requests via internal systems Manage expense submissions via Concur
• Operational & Compliance Support Process compliance approvals and required documentation Submit call reports and internal tracking requirements Maintain accurate administrative records and reporting
• Team & Event Coordination Coordinate team events, offsites and internal activities Partner with global admin teams to ensure seamless execution

What we are looking for

• Proven Administrative experience supporting senior stakeholders within Investment Banking
• Strong communication skills with the ability to interact confidently with clients and senior bankers
• High level of professionalism, discretion and stakeholder awareness
• Strong organisational skills with the ability to manage multiple priorities
• Proactive mindset with strong ownership and accountability
• Ability to work independently and operate effectively in a high‑pressure environment
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Working knowledge of travel and expense systems (e.g. Concur) preferred
• Fluency in English (written and spoken) is essential, and Arabic language skills are highly desirable

Bank of America Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind‑set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, age, sexual orientation, pregnancy or maternity, socio‑economic background, responsibility for dependants or physical or mental disability.

The Bank selects candidates for interview based on their skills, qualifications and experience. We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day. One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well‑being. Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi‑faced approach for flexibility, depending on the various roles in our organization. Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference.

Join us!

Partnering Locally

Learn about some of the ways Bank of America is making a difference in the communities we serve.

Global Impact

Learn about the six areas that guide Bank of America’s efforts to help make financial lives better for customers, clients, communities and our teammates.

Opportunity and Inclusion

Each employee brings unique skills, background and opinions. We see opportunity and inclusion as our platform for innovation and a key component in our success.

Our Values

Learn about 4 values that represent what we believe.