Administrative Assistant - Finance (UAEN)

Rosewood Hotel Group; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Paid time off

Complimentary room nights

Learning & development

Global career opportunities

Paid parental leave

Job summary

Rosewood Abu Dhabi invites applications for an Administration & Contracts Officer in the Finance team. You will manage the contract lifecycle, support procurement and legal coordination, and maintain accurate records across hotel operations.

The role requires strong organizational skills, meticulous attention to detail, confidentiality, and excellent English communication while collaborating with Legal, Procurement, Finance, Events, Sales, and other departments to ensure compliance.

Qualifications

• Experience in contract administration, finance, procurement, or related administrative role.
• Strong organizational skills with the ability to manage multiple contracts and deadlines.
• Excellent attention to detail, confidentiality, and accuracy.
• Fluent English and ability to work with contract management systems and business applications.

Responsibilities

• Manage the full lifecycle of contracts, including drafting, review, approval, execution, renewal, amendment, and archiving.
• Maintain contract databases, trackers, and management systems for accuracy and timely renewals.
• Coordinate with Legal, Procurement, Finance, Events, Sales and operations on contractual matters.
• Monitor compliance with contractual obligations, insurance requirements and service agreements.
• Prepare reports, meeting agendas, minutes, NDAs, and other administrative documents.
• Support departmental efficiency through record management and stakeholder follow-up.

Skills

Contract administration

Finance coordination

Procurement support

Stakeholder management

English fluency

Tools

Contract management systems

Job description

## Administrative Assistant - Finance (UAEN)### General InformationCountry/RegionUnited Arab EmiratesProvince/CityAbu DhabiHiring EntityRosewood Abu DhabiDepartmentFinanceJob TypeFull-time Permanent### Job Description### **OUR PURPOSE AND CULTURE**We are driven to create a future where people and place enrich one another. We are wholly committed to rooting ourselves more deeply in every place we are in while setting new benchmarks for positive impact.As a pioneering collective with a common purpose, we curate extraordinary moments and honor the soul of every place along our journey. At Rosewood Hotel Group, we answer The Calling. Together, we Make the Place.### ### **THE TEAM**The Finance team at Rosewood Abu Dhabi plays a critical role in supporting operational excellence through sound governance, financial discipline, and effective business processes. Working collaboratively across all hotel departments, the team ensures compliance, efficiency, and strong stakeholder relationships that enable the business to operate seamlessly.As an Administration & Contracts Officer, you will report to the Assistant Director of Finance and work closely with Legal, Procurement, Finance, Sales, Events, and operational departments to manage contractual obligations and administrative processes across the hotel.### ### **YOUR ROLE**As an Administration & Contracts Officer, you will be responsible for providing comprehensive administrative and contract management support across the hotel. You will oversee the preparation, tracking, maintenance, and administration of contracts while ensuring compliance with company policies, legal requirements, and operational standards.You will play a key role in managing contract lifecycles, maintaining accurate records, coordinating with stakeholders, and supporting the Finance team through effective administration, reporting, and governance processes.### ### **HOW YOU’LL MAKE THE PLACE*** Manage the full lifecycle of contracts, including drafting, review, approval, execution, renewal, amendment, and archiving* Maintain contract databases, trackers, and management systems to ensure accurate records and timely renewals* Coordinate with Legal, Procurement, Finance, Events, Sales, and operational departments on contractual and compliance matters* Monitor supplier and contractor compliance with contractual obligations, insurance requirements, and service agreements* Prepare reports, meeting agendas, minutes, waiver requests, non-disclosure agreements, and other administrative documentation* Support departmental efficiency through accurate record management, stakeholder coordination, and follow-up on key actions and approvals### ### **COULD THIS BE YOU?*** You have experience in contract administration, finance, procurement, legal coordination, or a related administrative role within a hospitality or corporate environment* You possess strong organizational skills and can manage multiple contracts, deadlines, and priorities simultaneously* You have excellent attention to detail and are committed to maintaining accuracy, compliance, and confidentiality* You are confident analyzing contract terms, identifying risks, and supporting effective resolution of contractual matters* You have excellent communication and stakeholder management skills and enjoy working across multiple departments* You communicate fluently in English and are comfortable working with contract management systems and business applications### ### **OUR BENEFITS**As part of our team, you’ll enjoy a thoughtfully designed benefits package that supports your wellbeing, professional growth, and life beyond work. This includes medical coverage, paid time off, complimentary room nights, learning and development opportunities, global career opportunities, and industry-leading paid parental leave supporting eligible associates across all paths to parenthood.### ### **OUR COMMITMENT TO YOU**At Rosewood Hotel Group, your voice is heard and valued. We’re a community that encourages associates to be themselves, not fit into a fixed culture, and this philosophy shines through in our commitment to reflect and honor the history, culture, and geography of our destinations. We are committed to building meaningful relationships and fostering an inclusive environment where everyone can thrive through our Diversity, Equity & Inclusion (DEI) strategy.### About UsLocated on Al Maryah Island at the core of Abu Dhabi’s new Central Business District (CBD), Rosewood Abu Dhabi is a five-star luxury hotel inspired by the glistening Arabian Gulf, reflecting the history, architecture, and culture of Abu Dhabi. You will discover spacious guest rooms, fine dining, and world-class amenities married to stunning views.