RWABU - Administrative Assistant Finance (UAEN)

Rosewood Hotel Group; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Paid time off

Complimentary room nights

Learning and development opportunities

Parental leave

Job summary

Rosewood Abu Dhabi is seeking an Administration & Contracts Officer to provide comprehensive administrative and contract management support across the hotel. You will oversee contract preparation, tracking, maintenance, and administrative processes to ensure compliance with policies, legal requirements, and operational standards.

You will help manage contract lifecycles, maintain records, coordinate with stakeholders, and support the Finance team through governance, reporting, and effective

Qualifications

• Experience in contract administration, finance, procurement, legal coordination, or related administrative role within hospitality or corporate environments.
• Strong organizational skills and ability to manage multiple contracts, deadlines, and priorities.
• Attention to detail, accuracy, compliance, and confidentiality.
• Ability to analyze contract terms and support resolution of contractual matters.
• Excellent communication and cross-department stakeholder management skills; English fluency.
• Comfortable using contract management systems and business applications.

Responsibilities

• Manage the full lifecycle of contracts, including drafting, review, approval, execution, renewal, amendment, and archiving.
• Maintain contract databases, trackers, and management systems for accurate records and timely renewals.
• Coordinate with Legal, Procurement, Finance, Events, Sales, and operations on contractual and compliance matters.
• Monitor supplier and contractor compliance with contracts, insurance requirements, and service agreements.
• Prepare reports, meeting agendas, minutes, waiver requests, NDAs, and other admin documentation.
• Support departmental efficiency through accurate record management and stakeholder coordination.

Skills

Contract administration

Finance coordination

Procurement coordination

Legal coordination

Stakeholder management

English language

Job description

OUR PURPOSE AND CULTURE

We are driven to create a future where people and place enrich one another. We are wholly committed to rooting ourselves more deeply in every place we are in while setting new benchmarks for positive impact.

As a pioneering collective with a common purpose, we curate extraordinary moments and honor the soul of every place along our journey. At Rosewood Hotel Group, we answer The Calling. Together, we Make the Place.

THE TEAM

The Finance team at Rosewood Abu Dhabi plays a critical role in supporting operational excellence through sound governance, financial discipline, and effective business processes. Working collaboratively across all hotel departments, the team ensures compliance, efficiency, and strong stakeholder relationships that enable the business to operate seamlessly.

As an Administration & Contracts Officer, you will report to the Assistant Director of Finance and work closely with Legal, Procurement, Finance, Sales, Events, and operational departments to manage contractual obligations and administrative processes across the hotel.

YOUR ROLE

As an Administration & Contracts Officer, you will be responsible for providing comprehensive administrative and contract management support across the hotel. You will oversee the preparation, tracking, maintenance, and administration of contracts while ensuring compliance with company policies, legal requirements, and operational standards.

You will play a key role in managing contract lifecycles, maintaining accurate records, coordinating with stakeholders, and supporting the Finance team through effective administration, reporting, and governance processes.

HOW YOU’LL MAKE THE PLACE

• Manage the full lifecycle of contracts, including drafting, review, approval, execution, renewal, amendment, and archiving
• Maintain contract databases, trackers, and management systems to ensure accurate records and timely renewals
• Coordinate with Legal, Procurement, Finance, Events, Sales, and operational departments on contractual and compliance matters
• Monitor supplier and contractor compliance with contractual obligations, insurance requirements, and service agreements
• Prepare reports, meeting agendas, minutes, waiver requests, non-disclosure agreements, and other administrative documentation
• Support departmental efficiency through accurate record management, stakeholder coordination, and follow-up on key actions and approvals

COULD THIS BE YOU?

• You have experience in contract administration, finance, procurement, legal coordination, or a related administrative role within a hospitality or corporate environment
• You possess strong organizational skills and can manage multiple contracts, deadlines, and priorities simultaneously
• You have excellent attention to detail and are committed to maintaining accuracy, compliance, and confidentiality
• You are confident analyzing contract terms, identifying risks, and supporting effective resolution of contractual matters
• You have excellent communication and stakeholder management skills and enjoy working across multiple departments
• You communicate fluently in English and are comfortable working with contract management systems and business applications

OUR BENEFITS

As part of our team, you’ll enjoy a thoughtfully designed benefits package that supports your wellbeing, professional growth, and life beyond work. This includes medical coverage, paid time off, complimentary room nights, learning and development opportunities, global career opportunities, and industry-leading paid parental leave supporting eligible associates across all paths to parenthood.

OUR COMMITMENT TO YOU

At Rosewood Hotel Group, your voice is heard and valued. We’re a community that encourages associates to be themselves, not fit into a fixed culture, and this philosophy shines through in our commitment to reflect and honor the history, culture, and geography of our destinations. We are committed to building meaningful relationships and fostering an inclusive environment where everyone can thrive through our Diversity, Equity & Inclusion (DEI) strategy.