Administrative Assistant

Consultycs DMCC; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Consultycs FZCO is seeking a proactive Administrative Officer to keep daily operations running smoothly in Dubai. You will handle front desk communications, visitor reception, and multi-task coordination across HR and office support functions.

The role requires 1–2 years in office administration, a business admin degree, and strong MS Office skills. You will coordinate driver schedules and vendor relations, ensuring a professional, organized environment.

Qualifications

• 1–2 years of experience in office administration, reception, or front office operations.
• Diploma or bachelor’s degree in Business Administration or a related field.
• Excellent communication and interpersonal skills.
• Good working knowledge of MS Office, email, and administrative tools.

Responsibilities

• Keep the office organized, presentable, and fully equipped for daily operations.
• Manage stationery, pantry supplies, maintenance requests, and vendor coordination.
• Handle couriers, deliveries, office records, and general administrative documentation.
• Coordinate with building management and external service providers to resolve office-related matters.
• Welcome clients, visitors, and business partners with professionalism and warmth.
• Manage incoming calls, emails, inquiries, and direct them to the right people.
• Coordinate meetings, appointments, and meeting room arrangements.
• Ensure every visitor receives a positive first impression of Consultycs.
• Plan and manage daily driver schedules, employee pickups, client visits, and airport transfers.
• Coordinate trip assignments, route changes, and last-minute transportation requests.
• Track driver availability, attendance, and trip records.
• Coordinate vehicle servicing, maintenance, and other transportation-related requirements.
• Provide administrative assistance to HR and other departments whenever required.
• Follow up on pending tasks and ensure requests are handled on time.
• Maintain accurate records and handle confidential information responsibly.
• Be the go-to person for keeping everyday office activities organized and hassle-free.

Skills

Communication

Interpersonal skills

Planning & multitasking

Office administration

Driver scheduling experience

Education

Diploma in Business Administration

Bachelor’s degree in Business Administration

Tools

MS Office

Job description

Location: Dubai, UAE | Employment Type: Full-Time

Are you the person who keeps everything running smoothly?

At Consultycs FZCO, we believe a well-organized office is the foundation of a productive team! We’re looking for a proactive, energetic, and well-organized Administrative Officer who can wear multiple hats — from welcoming visitors and managing front desk communications to coordinating driver schedules and ensuring seamless day-to-day office operations.

If you’re someone who loves keeping things organized, enjoys interacting with people, and can handle multiple tasks without missing a beat, we’d love to hear from you!

What Will You Be Responsible For?

Keeping the Office Running Like Clockwork

• Ensure the office is organized, presentable, and fully equipped for daily operations.
• Manage stationery, pantry supplies, maintenance requests, and vendor coordination.
• Handle couriers, deliveries, office records, and general administrative documentation.
• Coordinate with building management and external service providers to resolve office-related matters.

Being the Friendly Face & Voice of Our Company

• Welcome clients, visitors, and business partners with professionalism and warmth.
• Manage incoming calls, emails, inquiries, and direct them to the right people.
• Coordinate meetings, appointments, and meeting room arrangements.
• Ensure every visitor receives a positive first impression of Consultycs.

Mastering Driver & Transportation Coordination

• Plan and manage daily driver schedules, employee pickups, client visits, and airport transfers.
• Coordinate trip assignments, route changes, and last-minute transportation requests.
• Track driver availability, attendance, and trip records.
• Coordinate vehicle servicing, maintenance, and other transportation-related requirements.

Supporting the Team Behind the Scenes

• Provide administrative assistance to HR and other departments whenever required.
• Follow up on pending tasks and ensure requests are handled on time.
• Maintain accurate records and handle confidential information responsibly.
• Be the go-to person for keeping everyday office activities organized and hassle-free.

What Makes You the Right Fit?

• 1-2 years of experience in office administration, reception, or front office operations.
• A diploma or bachelor’s degree in Business Administration or a related field.
• Excellent communication and interpersonal skills.
• Strong planning, coordination, and multitasking abilities.
• Good working knowledge of MS Office, email, and administrative tools.
• A proactive mindset — you identify what needs to be done instead of waiting to be told.
• Experience managing driver schedules, office logistics, or transportation arrangements is an added advantage.
• Currently based in the UAE is preferred.

The Person We’re Looking For

Someone who is organized, approachable, resourceful, and solution-oriented. You should be comfortable juggling different priorities, handling unexpected requests, and ensuring that both people and processes are taken care of.

Think you’re the person who can keep everything on track?