Administration Officer UAE National

Velora Aviation; Abu Dhabi; On-site; AED 89,000 - 156,000; Full time

Job summary

Velora Aviation is seeking an experienced Administrative Support professional for the Airport Operations department in Abu Dhabi. You will manage daily office operations, maintain records, coordinate onboarding and permits, and prepare reports and correspondence.

Ideal candidates have a Bachelor's or Diploma in Business Administration with at least 3 years of admin experience, plus strong MS Office skills and organizational abilities in a fast-paced aviation environment.

Qualifications

• Bachelor's or Diploma in Business Administration or related field.
• Minimum 3 years of administrative experience.
• Experience in airport operations, aviation, ground handling, airline, or logistics preferred.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).
• Document control, record management and administrative reporting experience.
• Strong communication and interpersonal skills.
• Ability to multi-task in a fast-paced environment.
• Excellent organizational skills and attention to detail.

Responsibilities

• Provide administrative support to the Airport Operations department and ensure smooth day-to-day office operations.
• Maintain operational records, employee files, rosters, attendance reports and departmental documentation.
• Coordinate staff onboarding, ID passes, airport permits, access cards and other administrative requirements.
• Prepare reports, presentations, meeting minutes and departmental correspondence.
• Liaise with HR, Finance, Procurement and IT to support operational needs.
• Coordinate travel, accommodation and transportation for staff when required.
• Monitor office supplies, PPE inventory and raise purchase requests.
• Track invoices, vendor documentation and ensure timely payments.
• Support audits and ensure filing and compliance with policies and airport regulations.
• Assist managers with scheduling meetings and coordinating activities.

Skills

Communication skills

Interpersonal skills

Multitasking

Organizational skills

Education

Bachelor's or Diploma in Business Administration

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Job Description

Key Responsibilities

• Provide administrative support to the Airport Operations department and ensure smooth day-to-day office operations.
• Maintain operational records, employee files, rosters, attendance reports and departmental documentation.
• Coordinate staff onboarding, ID passes, airport permits, access cards and other administrative requirements.
• Prepare reports, presentations, meeting minutes and departmental correspondence.
• Liaise with internal departments such as HR, Finance, Procurement and IT to support operational requirements.
• Coordinate travel, accommodation, transportation and other logistics arrangements for operational staff when required.
• Monitor office supplies, uniforms, PPE inventory and raise purchase requests as needed.
• Track invoices, vendor documentation and ensure timely processing of payments and approvals.
• Support audits and ensure proper filing and compliance with company policies and airport regulations.
• Assist department managers with scheduling meetings, maintaining calendars and coordinating operational activities.

Minimum Requirements

• Bachelors degree or Diploma in Business Administration or related field.
• Minimum 3 years of administrative experience.
• Previous experience in airport operations, aviation, ground handling, airline, or logistics environment preferred.
• Strong proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Experience in document control, record management and administrative reporting.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and work effectively in a fast-paced operational environment.
• Strong organizational skills and attention to detail.

Requirements