Administration Coordinator I - UAEN

Etoile Group; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Etoile Group in Dubai is seeking an Administrative Coordinator to ensure smooth administrative operations across the organization. You will support the Administration Manager, assist with budgeting, procurement, and compliance, and provide cross-functional support including onboarding.

The role requires UAE National with Family book, and a Diploma/Bachelor's in Business. Strong English and Arabic communication skills are essential for successful collaboration with teams across departments.

Qualifications

• Diploma or Bachelor's degree in Business or related field.
• Excellent communication skills in English and Arabic.
• Customer-centric attitude with a positive approach.

Responsibilities

• Oversee daily administrative tasks and manage office supplies.
• Assist in budgeting, reporting, and procurement processes.
• Ensure compliance with company policies and document handling.
• Support onboarding for new hires and coordination with HR.
• Maintain records, databases, and invoicing tracking.

Skills

Communication skills

Bilingual English/Arabic

Customer-centric

Positive attitude

Education

Business diploma/degree

Job description

The Administrative Coordinator plays a key role in ensuring the smooth and efficient operation of administrative processes across the organization. This role supports the Administration Manager and other departments through coordination, documentation, budgeting, and compliance, while maintaining a productive and organized workplace. The Administrative Coordinator also provides cross-functional support, including onboarding, procurement, and permit processing.

Key Responsibilities

• Oversee daily administrative tasks, manage office supplies, and maintain a tidy and organize workspace
• Contribute to the development and implementation of efficient administrative policies and procedures
• Ensure compliance with the company policies and procedures
• Assist in preparation of reports and presentations and aids in budgeting process
• Process invoices, track expenses and assist with budget management
• Maintain and organize physical and digital files, manage databases, and ensure accurate record-keeping of important documents
• Review incoming calls and memos, submissions, and reports and forward them to the proper parties
• Assist the Administration Manager in various projects
• Assist in maintenance of databases related to specific projects or tasks
• Ensure proper tracking of requisitions, service contracts, orders and invoicing
• Participate in relevant projects and community activities as and when needed
• Ensure office equipment are in good condition and liaise with maintenance team for support if needed
• Assist and provide general administrative support to various teams and departments
• Assist HR with onboarding preparation
• Act promptly to stores request and follow up to be completed
• Assist in obtaining mall and police permit related to the scope of work required from the appointed contractor when needed

Your Profile

• UAE National with Family book
• Diploma/Bachelors Degree in Business
• Excellent communication skills and proficient in English and Arabic.
• Customer centric with a positive attitude.