Admin Workshop - BCAE

Burckhardt Compression AG; Dubai; On-site; AED 78,000 - 123,000; Full time

Benefits offered by this job

Flexible working conditions

Hybrid work

Open corporate culture

Work-life balance

Health initiatives

Job summary

Burckhardt Compression in Dubai, UAE is seeking a Workshop Admin to support logistics, repair scheduling, and procurement for workshop operations. The role requires 3–5 years of admin experience in oil & gas or industrial markets and experience with quality systems.

You will handle data entry, proposals, invoicing, cost estimates, and coordinate with sales, finance, EOHS, and operations to ensure smooth workshop activity. A proactive communicator with strong IT skills is essential.

Qualifications

• Bachelor's degree in administration or equivalent.
• 3–5 years of relevant admin experience in workshop/industrial sectors.
• Fluent in English, both written and spoken.

Responsibilities

• Liaise with Sales Engineers for communication with end users and suppliers.
• Coordinate with Finance for payments and invoicing tasks.
• Handle EOHS Safety & Security procedures and paperwork.
• Prepare cost estimations and commercial proposals.
• Assist in preparation of sales agreements and contracts.
• Forecast weekly and monthly order intake and revenue.
• Manage logistics, repairs, and data entry for workshop operations.

Skills

Fluent English

Communication

Interpersonal skills

Independent

Education

Bachelor's degree in administration

Equivalent experience

Tools

MS-Office

ERP

Job description

Job Description:

To support our Team, we are looking for:

Workshop Admin – Dubai, UAE

You should have at least 3-5 years experience in covering the role of Admin in the workshop in the Oil& Gas \\Industrial Market.

We are looking for an experienced professional who can coordinate logistics, repair schedules, order material for workshop and ensure smooth operation in the workshop. He\\she shall have experience in handling Quality & EOHS Management System and experience in handling paperwork, data entry, proposals preparation, order acknowledgements, invoicing, completing the entire cycle of component repair.

Your tasks will be the following:

• Liaise with the Sales Engineers for any related communication with end users and suppliers


• Liaise with the Finance manager for any related communication with payments


• Liaise with local EOHS Safety & Security Officer


• Support the sales team to manage the geographic sales area to maximize sales revenues and meet corporate objectives


• Collaborate with the SERV Sales Engineer by processing repair jobs quotations and technical quotations


• Handing orders to the operations and support locally, on request, their execution


• Negotiating tender and contract terms, to meet both customer and company needs; within guidelines set by company


• Preparing / revising cost estimation and commercial proposals


• Handling a wide range of administration support including logistics and invoicing


• Assisting in preparation of sales agreements and contracts


• Invoicing generates sales documentation as required


• Accurately forecasts weekly and monthly order intake and revenue


• Act always in accordance with Company standards and procedure for Health, Safety and Environmental


• Respond efficiently to the demands of administration procedures imposed either by BCAG, BCAE, BCSA, HR or Clients


• To help Clients with their problems or complaints and to achieve a satisfactory solution


• Establishing, maintaining and expanding your customer base

Job Requirements:

• Have a bachelors degree in administration or Equivalent.


• Have had at least 3-5 years relevant experience


• Fluent in English, verbal and written

• A high degree of independence, communication skills in discussions with international clients and a highly developed quality conscience are characterizing your personality.


• Excellent communication and interpersonal skills and you are familiar with the following IT applications (MS-Office; ERP; Etc.)

• Undertake all company, software and external training as directed by the line Manager either at BCAG or BCAE & BCSA offices or as required

What we offer:

• We offer you flexible working conditions, versatile and independent activities in a dynamic international environment.


• Good working conditions and an open corporate culture based on clearly defined values that are lived out in everyday life are the hallmarks of the company.


• Hybrid work and flexible working hours.


• Work life balance and health initiatives.

Burckhardt Compression creates leading compression solutions for a sustainable energy future and the long-term success of its customers. The Group is the only global manufacturer that covers a full range of reciprocating compressor technologies and services. Since 1844, its passionate, customer-oriented and solution-driven workforce has set the benchmark in the gas compression industry.

Requirements: