Admin & Finance Support Specialist — Invoicing & Payments

Tanqeeb; Abu Dhabi; On-site; AED 56,000 - 78,000; Full time

Job summary

Tanqeeb is seeking a detail-oriented Admin Executive to manage day-to-day administrative activities and provide operational support. You will maintain records, coordinate with departments and vendors, and ensure smooth office operations.

The role includes handling invoices, payments, expense tracking and basic reconciliation, with strong Excel skills and the ability to work independently while maintaining confidentiality. UAE VAT knowledge is a plus.

Qualifications

• UG degree with admin experience.
• Ability to work independently and maintain confidentiality.
• Knowledge of UAE business practices and basic VAT documentation is a plus.

Responsibilities

• Maintain and organize company records, documents, files and correspondence.
• Handle communications, emails, and official correspondence.
• Coordinate with internal departments, vendors, clients and service providers.
• Manage office supplies and administrative requirements.
• Coordinate with vendors for quotations, purchases, deliveries and service needs.
• Maintain records of office assets, equipment, and service agreements.
• Support employee-related administrative activities, including documentation and coordination.
• Arrange meetings, appointments, travel, accommodation, and other administrative requirements when required.
• Prepare and maintain invoices, receipts, payment records, and other financial documents.
• Verify invoices and supporting documents before submitting them for approval and payment.
• Maintain records of expenses, petty cash, and routine office expenditures.
• Assist with accounts payable and accounts receivable activities.
• Follow up with vendors regarding invoices, statements, and outstanding payments.

Skills

Detail-oriented

Organized

Independent worker

Confidentiality

Multi-tasking

Education

Undergraduate degree

Tools

Excel

Job description

Tanqeeb is seeking a detail-oriented Admin Executive to manage day-to-day administrative activities and provide operational support. You will maintain records, coordinate with departments and vendors, and ensure smooth office operations.

The role includes handling invoices, payments, expense tracking and basic reconciliation, with strong Excel skills and the ability to work independently while maintaining confidentiality. UAE VAT knowledge is a plus.