Admin & Compliance Manager

Client of Pink Camel; Dubai; On-site; AED 170,000 - 210,000; Full time

Job summary

Client of Pink Camel is seeking an experienced Admin & Compliance Manager for a UAE-based commodity trading company. The role focuses on office administration, onboarding, KYC compliance, banking documentation, and tender processes, with regular engagement across Europe and C-suite stakeholders.

The ideal candidate brings 5+ years in admin and compliance, familiarity with oil, gas or financial services, and strong organizational and communication skills.

Qualifications

• Minimum 5 years in office administration, compliance, KYC onboarding, or similar.
• Experience as Admin & Compliance Manager or similar role preferred.
• Experience in oil, gas, commodities trading, energy or financial services.
• Strong knowledge of customer and supplier KYC procedures and due diligence.
• Experience handling banking correspondence, financial docs, and tender submissions.
• Experience leading a small administrative team and engaging with European markets.

Responsibilities

• Overseeing day-to-day office administration and ensuring adherence to internal policies and procedures.
• Managing customer and supplier onboarding including KYC documentation, due diligence checks, verification and record keeping.
• Ensuring administrative and onboarding processes comply with regulatory requirements and company procedures.
• Managing correspondence with banks and financial institutions including banking documentation and account requirements.
• Coordinating tender submissions ensuring all documentation is accurate, complete and submitted on time.
• Building strong relationships with customers, suppliers, banks and external partners, particularly across Europe.
• Liaising with C-suite executives and senior stakeholders on documentation, correspondence and administrative matters.
• Supervising and supporting a small administrative team, delegating tasks and ensuring efficient daily delivery.
• Maintaining accurate confidential and well-organised records for internal and external requirements.
• Reviewing and improving administrative workflows, onboarding procedures and documentation processes.

Skills

Office administration

Compliance

KYC onboarding

Stakeholder management

Team supervision

Attention to detail

Communication skills

Tools

Microsoft Office

Document management systems

Job description

We are looking for an Admin amp Compliance Manager for a Commodity Trading company based in the UAE

Location

Dubai UAE

Salary

Depending on Experience

Qualifications amp Experience

• Minimum 5 years of experience in office administration compliance KYC onboarding or a similar role
• Previous experience as an Admin amp Compliance Manager or in a comparable position is highly desirable
• Experience in oil and gas commodities trading energy or financial services is an advantage
• Strong knowledge of customer and supplier KYC procedures onboarding documentation and due diligence
• Experience handling banking correspondence financial documentation and tender submissions
• Previous experience managing or supervising a small team
• Experience working with European markets including engagement with senior stakeholders and C-suite executives
• Excellent organisational skills and attention to detail with the ability to manage multiple priorities
• Outstanding written and verbal communication skills
• Highly presentable discreet and professional with sound judgement when handling sensitive documentation
• Proficient in Microsoft Office and document management systems

Key Responsibilities

• Overseeing day-to-day office administration and ensuring adherence to internal policies and procedures
• Managing customer and supplier onboarding including KYC documentation due diligence checks verification and record keeping
• Ensuring administrative and onboarding processes comply with regulatory requirements and company procedures
• Managing correspondence with banks and financial institutions including banking documentation and account requirements
• Coordinating tender submissions ensuring all documentation is accurate complete and submitted on time
• Building strong relationships with customers suppliers banks and external partners particularly across Europe
• Liaising with C-suite executives and senior stakeholders on documentation correspondence and administrative matters
• Supervising and supporting a small administrative team delegating tasks and ensuring efficient daily delivery
• Maintaining accurate confidential and well-organised records for internal and external requirements
• Reviewing and improving administrative workflows onboarding procedures and documentation processes

About the role

We are looking for an experienced and highly organised Admin amp Compliance Manager to join an oil and commodity trading business You will oversee office administration customer and supplier onboarding KYC compliance banking documentation and tender processes while leading a small administrative team The role involves regular engagement with senior stakeholders and C-suite executives across the European market so a professional presentable and confident approach is essential The ideal candidate is proactive detail-oriented and commercially aware able to balance administration with compliance and stakeholder management This is an excellent opportunity for a compliance-minded professional who thrives in a fast-paced trading environment

• Minimum 5 years of experience in office administration, compliance, KYC/onboarding or a similar role
• Previous experience as an Admin & Compliance Manager or in a comparable position is highly desirable
• Experience in oil and gas, commodities, trading, energy or financial services is an advantage
• Strong knowledge of customer and supplier KYC procedures, onboarding documentation and due diligence
• Experience handling banking correspondence, financial documentation and tender submissions
• Previous experience managing or supervising a small team
• Experience working with European markets, including engagement with senior stakeholders and C-suite executives
• Excellent organisational skills and attention to detail, with the ability to manage multiple priorities
• Outstanding written and verbal communication skills
• Highly presentable, discreet and professional, with sound judgement when handling sensitive documentation
• Proficient in Microsoft Office and document management systems