Procurement Officer

ACE EPC; Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

ACE EPC in the United Arab Emirates is seeking a Procurement Officer to manage day-to-day procurement activities and ensure timely availability of materials and services for projects. You will review requisitions, verify specifications, and coordinate with internal teams to meet delivery deadlines.

The role requires strong negotiation skills, supplier management, and experience with ERP systems. Candidates should be detail-oriented, able to manage multiple priorities, and maintain procurement

Qualifications

• Diploma or Bachelor’s degree in supply chain management, business administration, engineering or related field.
• Experience as Procurement Officer, Purchasing Officer, or similar role.
• Good understanding of sourcing, supplier evaluation, commercial negotiation, and purchase order processing.
• Ability to review material specifications and coordinate technical clarifications with relevant teams.

Responsibilities

• Manage day-to-day procurement activities to ensure timely availability of materials, equipment, and services in line with project and operational requirements.
• Review purchase requisitions and confirm specifications, quantities, delivery requirements, and necessary approvals.
• Source suppliers, obtain quotations, and prepare comparisons covering price, quality, availability, payment terms, and delivery timelines.
• Negotiate prices and commercial terms to achieve best value while meeting required specifications and quality standards.
• Prepare and issue purchase orders in accordance with company procedures and approved budgets.
• Follow up with suppliers on order confirmations, deliveries, shortages, and replacements to prevent operational delays.
• Coordinate with project teams, stores, logistics, and finance to resolve procurement and delivery issues.
• Verify supplier invoices against purchase orders and delivery records, and coordinate the resolution of discrepancies.
• Maintain accurate procurement records, supplier databases, quotation comparisons, and purchase order trackers.
• Monitor supplier performance and identify alternative sources for critical materials and services.
• Follow company procurement policies and approval procedures, and maintain confidentiality of commercial information.
• Perform other ad hoc duties related to procurement and supply chain coordination as assigned by management.

Skills

Negotiation

Supplier relationship management

Procurement management

Communication

Organizational skills

Education

Diploma or Bachelor's degree in supply chain management, business administration, engineering

Tools

Microsoft Excel

ERP systems

Job description

• Manage day-to-day procurement activities to ensure timely availability of materials, equipment, and services in line with project and operational requirements.
• Review purchase requisitions and confirm specifications, quantities, delivery requirements, and necessary approvals.
• Source suppliers, obtain quotations, and prepare comparisons covering price, quality, availability, payment terms, and delivery timelines.
• Negotiate prices and commercial terms to achieve best value while meeting required specifications and quality standards.
• Prepare and issue purchase orders in accordance with company procedures and approved budgets.
• Follow up with suppliers on order confirmations, deliveries, shortages, and replacements to prevent operational delays.
• Coordinate with project teams, stores, logistics, and finance to resolve procurement and delivery issues.
• Verify supplier invoices against purchase orders and delivery records, and coordinate the resolution of discrepancies.
• Maintain accurate procurement records, supplier databases, quotation comparisons, and purchase order trackers.
• Monitor supplier performance and identify alternative sources for critical materials and services.
• Follow company procurement policies and approval procedures, and maintain confidentiality of commercial information.
• Perform other ad hoc duties related to procurement and supply chain coordination as assigned by management.

Desired Candidate Profile

• Diploma or bachelor’s degree in supply chain management, business administration, engineering, or a related field.
• Proven experience as a Procurement Officer, Purchasing Officer, or in a similar role.
• Good understanding of sourcing, supplier evaluation, commercial negotiation, and purchase order processing.
• Ability to review material specifications and coordinate technical clarifications with relevant teams.
• Proficiency in Microsoft Excel and procurement or ERP systems.
• Strong negotiation, communication, and supplier relationship management skills.
• Good organizational skills, attention to detail, and the ability to manage multiple purchasing priorities.
• Ability to work independently and coordinate effectively with internal departments and external suppliers.
• High standards of integrity and accountability when handling purchasing decisions and confidential information.
• Relevant industry experience, knowledge of local suppliers, and GCC procurement experience preferred.