Admin Assistant (Emirati national)

Jensen Hughes; Dubai; Hybrid; AED 34,000 - 55,000; Part time

Job summary

Jensen Hughes in the United Arab Emirates is seeking a part-time Admin Assistant to support the administrative team with 16 hours per week in a flexible hybrid work environment in Dubai.

This fast-paced role offers career progression within a multinational security and risk management organization, with responsibilities including handling calls, travel and onboarding coordination, reporting, marketing support, and document preparation in English and Arabic.

Qualifications

• Graduate / diploma holder with good communication skills in English. Those in first year of college can also apply
• Able to type documents in Arabic language
• Computer literate with skills in MS office
• Ready to put in 16 hours of work every week, and work as an enthusiastic team member of a busy administrative team
• Ready to initiate employee engagement programs and attend the office in person, once every month
• Hold a valid driving license and ready to visit ministry occasionally for labor purposes
• This role is reserved for nationals of the country

Responsibilities

• Handling calls while supporting the Administrator
• Assist in employe engagement activities and facility management , attending the office once a month (n the last Thursday of every month)
• Assist in ticketing, travel and onboarding coordination using specialized ERP systems
• Assist in reporting related to administrative tasks
• Assist in marketing activities
• Maintain confidentiality around sensitive information
• Assist in public relations functions related to visa and immigration, travelling occasionally to ministry when required
• Assist in typing, scanning and maintaining documents and preparing documents in Arabic or English as required

Skills

English communication

Arabic typing

MS Office

Part-time availability

Hybrid work

Driving license

National role

Education

Graduate or Diploma

Job description

Throughout our worldwide network of experts, clients and communities, we are renowned for our leadership in fire protection engineering – a legacy of responsibility we have proudly upheld since 1939. Today, our expertise extends broadly across closely related security and risk-based fields – from accessibility consulting and risk analysis to process safety, forensic investigations, security risk consulting, emergency management, digital innovation and more.Our engineers and consultants collaborate to solve complex safety and security challenges, ensuring our clients can protect what matters most. For over 80 years, we have helped mitigate risks that threaten lives, property and reputations. Through technology, expertise and industry-leading research, we remain dedicated to our purpose of making our world safe, secure and resilient.At Jensen Hughes, we believe that creating and sustaining a culture of trust, integrity and professional growth starts with putting our people first. Our employees are our greatest strength, and we value the unique perspectives and talents they bring to our organization.Our wide range of Global Employee Networks connect people from across the organization, supporting career development and providing forums for individuals to share experiences on topics they're passionate about. Together, we are cultivating a connected culture where everyone has the opportunity to learn, grow and succeed together.

Overview – Role

TheAdmin Assistantwill be responsible for performing administrative tasks, working 16 hours a week in a flexible and hybrid work environment.

This role offers the chance to work in a fast-paced environment and advance your career within a supportive and diverse team.

Key Responsibilities

• Handling calls while supporting the Administrator
• Assist in employe engagement activities and facility management , attending the office once a month (n the last Thursday of every month)
• Assist in ticketing, travel and onboarding coordination using specialized ERP systems
• Assist in reporting related to administrative tasks
• Assist in marketing activities
• Maintain confidentiality around sensitive information
• Assist in public relations functions related to visa and immigration, travelling occasionally to ministry when required
• Assist in typing, scanning and maintaining documents and preparing documents in Arabic or English as required

Requirements and Qualifications

• Graduate / diploma holder with good communication skills in English. Those in first year of college can also apply
• Able to type documents in Arabic language
• Computer literate with skills in MS office
• Ready to put in 16 hours of work every week, and work as an enthusiastic team member of a busy administrative team
• Ready to initiate employee engagement programs and attend the office in person, once every month
• Hold a valid driving license and ready to visit ministry occasionally for labor purposes
• This role is reserved for nationals of the country

Why you should join Jensen Hughes

• Offers exposure to working within a diverse global multinational organization
• There is continued support from the leadership team with a flexible approach to carrying out day to day activities
• Career advancement with an established framework is in place – clearly defining expectations and outlining opportunities for advancement

Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data. Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA. Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.

The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data. Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA. Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Jensen Hughes’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

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