Admin Assistant (Emirati national)

jensenhughes; Dubai; Hybrid; AED 41,000 - 83,000; Part time

Job summary

Jensen Hughes seeks an Admin Assistant in Dubai to perform administrative tasks part-time (16 hours per week) within a flexible hybrid environment. The role supports the admin team in day-to-day activities and occasional inter-office tasks.

The ideal candidate will have a graduate or diploma, strong English communication, and the ability to type in Arabic. MS Office proficiency and a valid driving license are preferred; travel to ministry may be required.

Qualifications

• Graduate or diploma holder required.
• Proficient in English communication.
• Able to type documents in Arabic.

Responsibilities

• Handle calls while supporting the Administrator.
• Assist in employee engagement activities and facility management, attending the office once a month.
• Coordinate travel, onboarding, and ticketing using ERP systems.
• Assist in reporting administrative tasks and in marketing activities.
• Maintain confidentiality around sensitive information.
• Assist in visa and immigration-related PR tasks, visiting ministry as required.
• Prepare documents in Arabic or English as needed.

Skills

English communication

Arabic typing

MS Office

Team collaboration

Driving license

Education

Graduate / diploma holder

Tools

MS Office

ERP systems

Job description

Company Overview

Throughout our worldwide network of experts, clients and communities, we are renowned for our leadership in fire protection engineering - a legacy of responsibility we have proudly upheld since 1939. Today, our expertise extends broadly across closely related security and risk-based fields - from accessibility consulting and risk analysis to process safety, forensic investigations, security risk consulting, emergency management, digital innovation and more.Our engineers and consultants collaborate to solve complex safety and security challenges, ensuring our clients can protect what matters most. For over 80 years, we have helped mitigate risks that threaten lives, property and reputations. Through technology, expertise and industry-leading research, we remain dedicated to our purpose of making our world safe, secure and resilient.At Jensen Hughes, we believe that creating and sustaining a culture of trust, integrity and professional growth starts with putting our people first. Our employees are our greatest strength, and we value the unique perspectives and talents they bring to our organization.Our wide range of Global Employee Networks connect people from across the organization, supporting career development and providing forums for individuals to share experiences on topics they're passionate about. Together, we are cultivating a connected culture where everyone has the opportunity to learn, grow and succeed together.

Overview - Role

The Admin Assistant will be responsible for performing administrative tasks, working 16 hours a week in a flexible and hybrid work environment.

This role offers the chance to work in a fast-paced environment and advance your career within a supportive and diverse team.

Key Responsibilities

• Handling calls while supporting the Administrator
• Assist in employe engagement activities and facility management , attending the office once a month (n the last Thursday of every month)
• Assist in ticketing, travel and onboarding coordination using specialized ERP systems
• Assist in reporting related to administrative tasks
• Assist in marketing activities
• Maintain confidentiality around sensitive information
• Assist in public relations functions related to visa and immigration, travelling occasionally to ministry when required
• Assist in typing, scanning and maintaining documents and preparing documents in Arabic or English as required

Requirements and Qualifications

• Graduate / diploma holder with good communication skills in English. Those in first year of college can also apply
• Able to type documents in Arabic language
• Computer literate with skills in MS office
• Ready to put in 16 hours of work every week, and work as an enthusiastic team member of a busy administrative team
• Ready to initiate employee engagement programs and attend the office in person, once every month
• Hold a valid driving license and ready to visit ministry occasionally for labor purposes
• This role is reserved for nationals of the country

Why you should join Jensen Hughes

• Offers exposure to working within a diverse global multinational organization
• There is continued support from the leadership team with a flexible approach to carrying out day to day activities
• Career advancement with an established framework is in place - clearly defining expectations and outlining opportunities for advancement

Jensen Hughes is an Equal Opportunity Employer.

Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

At Jensen Hughes, we embrace innovation and understand that people are increasingly using artificial intelligence (AI) tools like ChatGPT and other generative platforms to learn, prepare and communicate. We have provided some guidelines regarding the responsible use of AI in the recruitment process.

The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA. Additionally, our service providers are contractually bound to maintain the confidentiality personal data and may not use the information for any unauthorized purpose.