Admin Assistant

Atkins Realis Group; Dubai; On-site; AED 150,000 - 210,000; Full time

Benefits offered by this job

Life insurance

Medical insurance

Annual leave

Company gratuity scheme

Discretionary bonus program

Annual flight contribution

Transportation allowance

Housing allowance

Employee Wellbeing Program

Job summary

Atkins Realis Group in Dubai seeks an experienced administrator to support the Operations Manager and C-suite leadership, handling calendars, meetings, onboarding, and documentation. You will coordinate cross-departmental activities, prepare presentations, and arrange travel while maintaining discretion with sensitive information; a proactive, independent worker with strong MS Office skills will thrive.

Join a team that values organized processes, reliability, and proactive communication to keep

Qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Experience supporting senior leaders or directors.
• Experience supporting operational activities.

Responsibilities

• Provide day-to-day administrative support to leadership.
• Coordinate team meetings and manage calendars.
• Assist with onboarding and HR IT and facilities coordination.
• Prepare documents, reports, proposals, and presentations.
• Coordinate travel arrangements and meeting logistics.
• Liaise with internal departments and stakeholders.
• Support office administration and facilities requests.
• Build positive working relationships across the business.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Executive support

Multitasking

Discretion

Tools

MS Office 365 (Outlook, Teams, Word, Excel, PowerPoint)

Job description

Your role

• Provide day-to-day administrative support to the Operations Manager amp CS amp A Leadership team
• Coordinate team meetings
• Community Sessions workshops as needed
• Assist with onboarding activities for new starters including coordination with HR IT and Facilities teams
• Support the preparation and formatting of documents reports proposals and presentations
• Coordinate office administration requirements including stationery meeting room management and general office support
• Raise and monitor office facilities and IT support requests where required
• Assist with ad hoc operational and administrative tasks as required
• Build positive working relationships across the business
• Liaise with internal departments including Admin Team HR IT Facilities and Procurement
• Manage complex calendars and diaries as needed for the leadership teamCoordinate meetings appointments and business commitments ensuring schedules are effectively managed
• Arrange internal and external meetings including room bookings meeting invitations catering and preparation of meeting materials
• Support the preparation of presentations agendas etc as needed
• Act as a key point of contact between leadership and internal external stakeholders
• Prepare and coordinate travel arrangements including flights accommodation visas

About you

• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities and work independently
• Good working knowledge of Microsoft Office 365 including Outlook Teams Word Excel and PowerPoint
• Handle sensitive information with discretion
• Experience supporting senior leaders or directors
• Experience supporting on operational activities

Rewards amp benefits

Explore the rewards and benefits that help you thrive at every stage of your life and your career This includes Tax-free salary Life insurance coverage Medical insurance Annual leave balance Company gratuity scheme Discretionary bonus program Annual flight contribution Transportation amp housing allowances Employee Wellbeing Program 24 7 access to specialists in finance legal matters familycare personal health fitness and nutrition Seize every opportunity to sharpen your skills expand your expertise and be recognized for the impact you make